Events Administrator

SUMMARY:

• Company Overview
  A dynamic and existing business specialising in events coordination and management, seeks to employ a detail-oriented and proactive Events Administrator with strong organisational and administrative skills.
  This role is ideal for someone who enjoys multitasking, thrives in a fast-paced environment, and is comfortable managing both administrative and creative aspects of event coordination.

POSITION INFO:
Minimum requirements: 
Responsibilities
The Events Administrator will be responsible for the end-to-end administration of events and supporting the team with daily operational needs, including but not limited to:

• Event Coordination & Booking
• Scheduling and booking events, venues, and suppliers.
• Assisting with event logistics, timelines, and budgets.
• Coordinating with vendors, clients, and stakeholders to ensure seamless execution.
• Administration & Reporting
• Managing event documentation, contracts, and databases.
• Preparing invoices, purchase orders, and maintaining accurate financial records using Sage.
• Generating reports and tracking expenses in Excel.
• General office administration and filing.
• Marketing & Communication (advantageous)
• Assisting with event promotions through social media platforms.
• Designing basic marketing materials, event collateral, or invitations (using design tools where applicable).
• Monitoring and updating social media engagement.
• On-the-Day Event Support
• Providing on-site support during events when required.
• Managing registrations, guest lists, and customer service.
• Other Relevant Duties
• Supporting senior management with ad-hoc administrative tasks.
• Maintaining supplier and client relationship databases.
• Ensuring all events comply with company policies and safety standards.

• • Education & Experience:
    • Relevant diploma or certificate in Administration, Events Management, or related field (advantageous).
    • Previous experience in administration, events, or office support.
    • Proficiency in Sage and Excel (Advantageous).
    • Experience in social media management and/or graphic design will be highly advantageous.
  • Skills & Attributes:
    • Strong organisational and multitasking skills.
    • Excellent written and verbal communication.
    • Ability to work independently and as part of a team.
    • Attention to detail with strong problem-solving ability.
    • Professional, approachable, and client-focused.