Procurement Administrator

SUMMARY:
To provide efficient administrative and operational support to the Procurement Department by managing procurement documentation, supplier administration, vendor master data, procurement systems, reporting and records management.

POSITION INFO:

KEY PERFORMANCE AREAS:

Procurement Administration & Document Control

Supplier Administration & Vendor Master

Procurement System Administration

Procurement Reporting

Stakeholder Support

Continuous Improvement

PRINCIPAL RESPONSIBILITIES:

• Maintain procurement files
• Ensure Procurement documentation is complete
• Maintain electronic procurement records
• File quotations, approvals and contracts
• Prepare audit files
• Maintain Vendor Master
• Capture supplier information
• Verify supplier documentation
• Maintain BBBEE certificates
• Process supplier onboarding documentation
• Maintain procurement system information
• Assist users
• Update supplier information
• Generate procurement reports
• Support system improvements
• Compile procurement reports
• Update procurement dashboards
• Monitor outstanding documentation
• Produce compliance reports
• Respond to procurement queries
• Assist suppliers
• Improve procurement administration
• Recommend efficiencies

QUALIFICATIONS AND EDUCATION:

• Grade 12 (Matric) (NQF Level 4) is essential.
• Diploma or relevant qualification in Procurement, Supply Chain Management, Business Administration or a related discipline being advantageous.
• Minimum 2–3 years'' experience in administration/procurement administration experience
• CIPS Level 2/3 or progress towards CIPS may similarly be reflected as advantageous.
  • Experience in document control
  • Previous experience in betting / gaming / regulated environments will be advantageous

KNOWLEDGE AND SKILLS:

• Administration
• Document Control
• Vendor Master Administration
• Supplier Onboarding
• Data Capturing
• Report Preparation
• Filing and Records Management
• Attention to Detail
• Time Management
• Administrative Coordination
• Procurement Compliance
• Procurement Systems (4Flow), ERP Systems, MS Office – Microsoft Excel and Word

BEHAVIOURAL COMPENTENCIES:

• Integrity and Ethical Conduct
• Attention to Detail
• Planning and Organising
• Accountability
• Customer Service Orientation
• Teamwork
• Effective Communication
• Reliability
• Time Management
• Adaptability
• Professionalism
• Confidentiality

It is 4Racing intention to promote equity (race, gender, and disability) through the filling of this post with a candidate whose transfer / promotion / appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan.

APPLICATIONS:

If you are interested in applying for this position and have the necessary qualification, experience, knowledge, and skills, please forward your cv including credentials to

Please note that applications are strictly submitted online.

Please consider your application unsuccessful if you have not received a response within three-weeks of submission.