Office Administrator (8 months contract)

SUMMARY:
Our client is looking for a proactive Office Administrator on an 8-month contract to provide cross-functional support across Finance, Customer Service, and Logistics during an ERP (SAP S/4HANA) implementation. The ideal candidate is highly organized, detail-oriented, and experienced in office administration, finance, or customer service, with good ERP or SAP knowledge advantageous.

POSITION INFO:
KEY RESPONSIBILITIES:
FINANCE & ACCOUNTS SUPPORT:
- Managing obligations to suppliers, customers and third-party vendors
- Processing bank deposits and supporting accounts receivable and payable activities
- Preparing, sending and storing invoices
- Contacting clients regarding outstanding payments and following up on debt collection
- Updating accounting databases and spreadsheets
- Assisting with month-end preparation processes
- Supporting data verification and transactional accuracy within SAP

CUSTOMER SERVICE SUPPORT:
- Processing sales orders and quotations in SAP
- Assisting customers telephonically and via email
- Maintaining accurate customer master data
- Coordinating order processing and monitoring delivery timelines
- Supporting returns

LOGISTICS & OPERATIONAL SUPPORT:
- Processing and tracking orders in SAP
- Assisting with inbound and outbound shipment coordination
- Supporting inventory administration and stock checks
- Preparing shipping documentation
- Assisting with tracking and organizing loan materials
- Supporting coordination between Customer Service, Operations and Finance
- This role requires flexibility and a willingness to support wherever needed to maintain operational stability during the ERP transition.

PREFERRED PROFILE:
- Highly organized and detail-oriented
- Comfortable working in a fast-paced, changing environment
- Proactive and willing to take ownership
- Service-oriented and professional in communication
- Self-responsible and trustworthy
- Proven experience in office administration, finance administration, customer service, or logistics coordination
- To your advantage if you have experience working with SAP/ERP
- Good understanding of bookkeeping and debt collection processes
- Strong data entry skills with high numerical accuracy
- Strong customer service mindset
- Intermediate to advanced MS Office skills (especially Excel and Outlook)
- Excellent English communication skills; Afrikaans advantageous