Front Office Administrator

SUMMARY:
Provide professional admin support to the office''s daily operations while delivering high-quality PA assistance.

POSITION INFO:

This role is based in the Northern Suburbs of Cape Town. We are looking for an individual who presents themselves in a professional manner as this position is front-line working with high-value clients, suppliers, guest and retailers. This role plays a key part in shaping a welcoming, organised and values-driven workplace culture, serving as a central point of coordination, communication and support across the business.

Requirements:

• Grade 12
• Relevant Diploma/Certificate in Office Adminstration or similar (advantageous)
• Minimum of 5 years experience in a similar role - corporate space
• Experience and the ability to support senior managers 

Front Office Management:

• Serve as first oint of contact for visitors, clients and service providers
• Direct calls efficiently
• Manage meeting room bookings and ensure rooms are prepared appropriately
• Coordinate visitor access, security procedures and sign-in protocols
• Manage the office credit card and monthly credit card recon submission
• Manage the office support team

Office Administration:

• Oversee day-to-day administrative operations of the office
• Manage office supplies, stationery and consumables
• Liaise with service providers (cleaning, maintenance, IT, couriers services and more)
• Coordinate repairs, maintenance and facilities-related matters
• Raise, process and track Purchase Orders (POs) in line with company procurement policies and approval processes where required
• Process Good Received Notes (GRNs), ensure accurate matching to Purchase Orders and supplier invoices, and liaise with Finance and suppliers to resolve discrepancies where required.
• Support internal commuication and distribution of company notices
• Maintain filing systems (electronic and physical) ensuring accuracy and confidentiality as required
• Assist with travel bookings and logistics

PA Support:

• Provide diary management, scheduling and general support to the Managing Executive
• Coordinate meetings, prepare agendas and compile documentation packs
• Support senior leaders with administrative follow-ups and coordination where required

Culture and Employee Experience:

• Play an active role in creating a positive employee experience
• Support coordination of internal events, celebrations and engagement initiatives
• Assist with onboarding logistics for new employees (workspace readiness, welcome packs, etc.)
• Contribute to building a professional, respectful and energised office environment
• Model company values through professional cunduct and service excellente

Governance & Compliance

• Maintain confidentiality of sensitive information
• Ensure adherence to company policies and procedures

If you understand customer service, can use your discretion and handle matters confidentially, this role might just be what you are looking for. Join this great team and add value with your skillset, attitude and profesionalism. Suitable candidates apply and please note that you will be contacted telephonically and via email to discuss the role in detail. Thank You.