Office Administrator

Recruiter:

O'Brien Recruitment

Job Ref:

2654112084

Date posted:

Thursday, August 28, 2025

Location:

Observatory, South Africa

SUMMARY:
-

POSITION INFO:

Are you an organised, proactive, and people-focused professional? We’re looking for a skilled Office Administrator to manage our daily operations, ensure a welcoming reception area, and provide high-level support to our executives. This is a varied role where no two days are the same — ideal for someone who thrives in a fast-paced environment and enjoys keeping things running smoothly.

Key Responsibilities

Office Management

Oversee the smooth running of the office and ensure a professional work environment
Manage office supplies, outsourced services (cleaning, maintenance, security), and repairs
Develop and implement policies and procedures for efficiency

Reception Duties

Welcome visitors and manage calls, emails, and inquiries
Handle incoming/outgoing mail and deliveries
Maintain a professional reception area and coordinate meeting room bookings

PA Support

Manage executive calendars, appointments, and travel arrangements
Prepare correspondence, reports, and presentations
Conduct research and assist with meeting preparation
Handle ad hoc personal tasks when required

Administrative Support & Coordination

Manage filing, record-keeping, and expense reports
Organise meetings and events, including logistics and catering
Maintain confidentiality and professionalism at all times
Support internal communications and employee engagement initiatives

What We’re Looking For

Proven experience in office administration, receptionist, or PA roles
Excellent organisational and multitasking skills
Strong communication and interpersonal abilities
Proficiency in MS Office and general office systems
Professional, discreet, and adaptable approach
Problem-solving mindset with attention to detail

What's On Offer

Competitive remuneration package
A dynamic, fast-paced workplace where you’ll make a real impact

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