Office Administrator

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.
About the YES Initiative
The initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace opportunities for South African youth over 12 months.

Position: Office Administrator

Stipend: R5 200 pm

Location: New Doornfontein (Johannesburg)

POSITION INFO:
As an office administrator, your role is crucial in ensuring the smooth and efficient operation
of the workplace. Adaptability, strong organizational skills, attention to detail, and effective ommunication is crucial for success in the role of an office administrator. Keep abreast of
industry trends and technology to enhance efficiency in office operations.

Key Responsibilities:

Administrative Support:

• Provide administrative support to the office staff and management.
• Manage and coordinate office activities and operations.
• Communication:
• Handle incoming and outgoing communication, including emails, phone calls, and
• letters.
• Facilitate communication between different departments and team members.

• Maintain office supplies and equipment, ensuring they are well-stocked and in good
• working condition.
• Oversee the maintenance and organization of office facilities.
• Scheduling and Coordination:
• Schedule meetings, appointments, and events.
• Coordinate travel arrangements for employees and management when necessary.

• Maintain accurate records, including employee records, office expenses, and other
• relevant documentation.
• Keep track of office inventory and assets.
• Enter and update information in databases, spreadsheets, and other systems.

• Process invoices, expenses, and other financial transactions.
• Technology Proficiency:
• Be proficient in using office software and technology, including word processing, spreadsheets, and communication tools.

• Provide a positive and professional image for the company when interacting with clients, visitors, and vendors.

• Ensure that office policies and procedures are followed.
• Stay informed about relevant regulations and compliance requirements.

• Collaborate with other team members and departments to achieve common goals.
• Foster a positive and collaborative work environment.

• Assist in the recruitment process by scheduling interviews and maintaining candidate records.