Trainee Office Administrator

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.
About the YES Initiative
The initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace opportunities for South African youth over 12 months.

Position: Trainee Office Administrator

Stipend: R6 700 pm

Location: Midrand

POSITION INFO:
Job Purpose

The Admin Trainee will support core office functions, help streamline communications, manage
documents, and support key team members with project and operational tasks.

Key Responsibilities

1. Office & Document Administration

• Assist with managing and maintaining digital and physical filing systems.
• Format, proofread, and prepare documents, reports, presentations, and correspondence.
• Print, scan, and organise meeting packs or proposal documents as needed.

• Help manage calendars, book meetings, and confirm appointments.
• Take minutes during internal meetings and compile action lists.

• Assist project leads with compiling documents and updates for clients.
• Help collect data or feedback for reports or monitoring purposes.
• Support logistics for events, workshops, or consulting sessions.

• Liaise with service providers to request quotations, documents, or updates.
• Help track invoices, deliveries, and other service-related communication.

• Answer phones or respond to queries (where applicable).
• Maintain a clean, professional, and organised workspace.
• Assist team members with ad hoc admin and coordination tasks.

• Using cloud-based tools (e.g., Microsoft 365, Google workspace).
• Managing virtual meetings (e.g. Teams, Zoom).
• Supporting basic IT troubleshooting or liaising with IT support.
• Using project or workflow systems.

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric
• Proficiency in English.
• Ability to manage time and multitask.
• Self-Starter
• Good Time Managemen
• Be organised
• Computer literacy (Excel, Word, email, digital tools)
• Ability to work independently and in teams