Administrative Assistant

Recruiter:

Persona Staff

Job Ref:

CPT006310/YG

Date posted:

Wednesday, January 28, 2026

Location:

Cape Town, South Africa

SUMMARY:
A well-established provider of compliance-driven technical services is seeking a Administrative Assistant to grow service-based revenue and manage key client relationships.

POSITION INFO:

Responsibilities

Provide administrative support to operations and service teams
Coordinate scheduling and assist with service-related administration
Maintain accurate records, documentation, and filing systems
Prepare quotations and supporting documents using internal systems and spreadsheets
Handle invoicing and day-to-day billing processes
Manage debtor accounts, including follow-ups and reconciliations
Compile, update, and distribute operational and service reports
Answer incoming calls and assist with general office communication
Support overall office administration and ad hoc administrative tasks

Requirements

Minimum of 3 years’ experience in an administrative or office support role
Exposure to financial administration, including invoicing and debtors management
Proficient in Microsoft Office (Excel essential)
Experience working on accounting or invoicing software (Xero advantageous)
Strong organisational and time-management skills
High attention to detail with the ability to manage multiple tasks
Professional telephone manner and communication skills
Ability to work independently and as part of a team

To apply, please send your CV with your salary expectations to

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.

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