Receptionist / Office Administrator

Recruiter:

Flair TM

Job Ref:

JHB000154/SB

Date posted:

Tuesday, July 22, 2025

Location:

Stellenbosch, South Africa

Salary:

200000 Annually

SUMMARY:
Are you highly organised, friendly, and thrive in a fast-paced, people-focused environment? Our client, a reputable property management company in Stellenbosch, is looking for a Receptionist / Office Administrator to provide top-tier front-line and administrative support across their student accommodation portfolio.

This is an exciting opportunity for a motivated individual with excellent communication skills and a passion for service excellence.

POSITION INFO:

Key Responsibilities:

Reception Management (30%)

Greet and welcome visitors professionally
Manage phone calls, email inboxes, deliveries, and meeting room bookings
Maintain a clean and inviting reception area
Handle courier arrangements, visitor logs, and stock of reception materials

Office Administration (25%)

Maintain office and parking records
Oversee office supply procurement and facilities support
Set up access and workstations for new staff
Assist with office event coordination and support

Residence Administration (25%)

Manage bookings for residence visits and student check-ins
Update biometric access systems and control visitor permissions
Prepare new student documentation (welcome packs, rules, etc.)

Student Support & Billing Assistance (20%)

Respond to student queries and support billing statement requests
Communicate important notices to students and parents

What We’re Looking For:

Core Competencies:

Professional, warm, and approachable presence
Strong communication and telephone etiquette
Excellent multitasking and prioritisation skills
Highly detail-oriented with strong organisational habits
Able to work well with diverse individuals and manage pressure

Technical Skills:

Proficient in Microsoft Word, Excel, and Outlook
Comfortable working with databases and basic office tech troubleshooting
Experience with biometric or access control systems is a plus

Minimum Requirements:

Grade 12 / Matric (or equivalent)
1–2 years’ experience in office admin or reception
Exposure to student accommodation or hospitality is advantageous
Valid driver’s license preferred

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Receptionist / Office Administrator

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What We’re Looking For:

Minimum Requirements:

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