Receptionist / Administrator

Recruiter:

West Coast Personnel

Job Ref:

CPT000489/SM

Date posted:

Monday, July 21, 2025

Location:

Table View, South Africa

Salary:

R10k Monthly

SUMMARY:
My client is on the hunt for a polished and proactive Receptionist / Administrator to join their property management team at their Table View office in Cape Town.

Only candidates living in the surrounding areas of Table View will be considered.

POSITION INFO:
This is a client-facing, in-office role where you’ll be the first impression for walk-ins, tenants, owners, and contractors - while keeping the back-end admin running like a well-oiled machine.

You’ll be supporting Property Managers with everything from lease paperwork to maintenance scheduling, so attention to detail and people skills are a must.

Key Responsibilities
Front Desk & Reception

Greet and assist clients, tenants, and service providers in a warm, professional manner
Manage a busy switchboard: direct calls, take messages, and respond to general queries
Maintain a clean, organised front office and reception area
Handle incoming/outgoing mail, courier bookings, and deliveries

Administrative Support

Take instruction from Property Managers and action tasks accordingly
Contact contractors and service providers to arrange quotes, schedule repairs, and follow up on job completion
Log maintenance requests and update records with status reports
Draft and send out agreements, renewals, and other documentation
Assist with monthly notices, and general communication
Coordinate key contractors and trustee appiontments, and property inspections
Keep filing systems (digital and hard copy) organised and up to date

Requirements

Minimum 2 years’ experience in a receptionist/admin support role
Background in property management / Homeowner Association and Body Corporate administration
Strong organisational skills and the ability to prioritise tasks independently
Excellent communication skills – written and verbal (English & Afrikaans essential)
Solid computer literacy – MS Word, Excel, Outlook, and comfort with learning internal systems
Professional and friendly demeanour – able to deal with tenants, landlords, and contractors tactfully
Matric certificate is essential

Application Process:
Interested candidates should submit their CV, Matric certificate, cover letter, professional head and shoulder photo and contactable references.
If you do not hear from us within the next two weeks, please consider your application unsuccessful.

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