Office Administrator

Our client within the mineral processing equipment manufacturing space seeks the expertise of an Office Administrator to provide an efficient administrative support service to the relevant departments.

Main Responsibilities:

• Ensure stationery and promotional goods are ordered as per departmental procedure.
• Departmental standards are adhered to for manual and electronic filing.
• Credit card recons are completed as per company policy and cell phone variance report are distributed to
  stakeholders.
• Divisional time sheets/attendance register is managed as per company policy.
• General departmental and Manager support is provided at Manager’s request.
• Minutes of meetings reflect meeting discussion and are distributed to all stakeholders within agreed time frame.
• Meetings and functions are coordinated as per requirements (including refreshments, venue, agenda etc.)
• Customer visits/meetings are coordinated as per requirements and Marketing Packs are prepared before
  customer visits (if required).
• Registration for local and international conferences and exhibitions as requested.
• Travel arrangements are made in line with Company’s travel policy, travel recons are completed in time and travel
  packs are prepared prior to travel.
• Documents, reports and presentations are compiled according to Company outlines and templates and
  management requirements.
• Supplier payments are made within required timelines.
• Quality and safety audit documentation is prepared in time, in collaboration with the business line.

Minimum Requirements:

• Matric/Grade 12
• Administrative/Secretarial certificate will be advantageous
• 3+ years administration experience in a similar environment
• Must have worked with employee time-sheets using a clock system 
• Proficient in MS Office Suite (MS Outlook, MS Word, MS Excel and PowerPoint)
  JDE or any ERP system would be advantageous