Accounts and Office administrator

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.

POSITION INFO:
About the role
The Accounts and Office Administrator provides comprehensive support to the Finance Manager and the office, ensuring smooth financial operations, accurate record-keeping, and efficient administrative processes. This role combines accounting, office management, and contract administration responsibilities.

Responsibilities

Assist Finance Manager with following tasks

• Bank Payments
  • Petrol top ups - on demand.
  • Data and airtime top ups - on demand.
  • Ad-hoc payments - Travel allowances, Accommodation etc.
  • bank queries.
• Finance in XERO
  • Raise invoices in debtors and collect.
  • Raise bills in creditors and pay.
  • Process bank statement into cash book.
  • GL Reconciliations.
• Liaise with accountants
  • Debtors file.
  • Creditors file.
  • deal with queries.
• DEXT Applications
  • filing petrol and credit card slips.
  • Email queries.
  • various.
• Management assistance
  • documents.
  • customer care.
  • ad-hoc.

• Leave.
• Staff advances.

• Maintaining and filing.
• SLA's.
• NDA's.
• Policy Updates.
• Assisting HR with Employment Contracts – updating contracts and uploading it onto HR System.
• Company Support.
• Handovers and sim swaps.
• Month-end T-NET Report.
• Maintaining Masterfile.
• Ensure all records have been captures and maintained on HR System.

• Claims for loss and damage.
• Updates on Assets.
• Weekly updates.
• Maintaining Masterfile.
• Ensure all records have been captures and maintained on HR System.
• Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior.

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Qualification in Bookkeeping or equivalent.
• Valid Drivers License and access to a car.
• Efficient in MS Office.

• Must be able to motivate and bring out the best in the employees.
• Must be unbiased and objective in the management and advancement of staff.
• Must be able to work independently as well as in a team.
• Must be able to adapt new strategies to react to changing business trends.
• Must consistently maintain a high level of integrity, honesty and reliability.
• Must have exceptional attention to detail, be results and detail driven, and goal orientated.
• Must have excellent organisational, planning, multitasking and administrative skills.
• Must be able to prioritise jobs, perform under pressure and meet deadlines.
• Must be logical, methodical and proficient.
• Must be able to follow instructions.
• Must be able to manage time efficiently and effectively.
• Must be willing to take on new responsibilities and challenges.
• Must have exceptional Customer service skills.
• Must be dressed professionally at all times.
• Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees.
• Must have excellent interpersonal and communication skills.