Logistics & Office Administrator

Duties:

• Create systems to increase office efficiency
• Quality assurance; ensure company quality standards of product and services
• Manage data in spreadsheets and reports
• Keep records and reports up to date
• Organize and schedule meetings and events
• Answer phone calls and redirect clients to the right department
• Communicate and provide documents to clients such as vendor applications etc.
• Make sure that all deadlines are reached with good time management and
• prioritization
• Help with administrative tasks in all departments
• Order office materials
• "Host" clients that visit our office with care and support
• Help prepare technical documents
• Stock Management
• Keep track of stock and ensure availability of products
• Order stock from different suppliers
• Organize stock
• Process shipments of imports and exports
• Handling import and export customs
• Fulfillment of orders. (High value, medium volume, +/- 1 hour of each day)
• Pack and ensure that orders go out on time and with excellence
• Process shipments of local and international orders
• Plan and monitor inbound and outgoing deliveries
• Update clients on shipments
• Respond to any issues or complaints
• Improve business logistics
• Select carriers and negotiate contracts and rates
• Research ideal shipping techniques, routing, and carriers
• Work with other departments to incorporate logistics with the company
• procedures and operations
• Evaluate budgets and expenditures
• Update and evaluate metrics to assess performance and implement
• enhancements
• Ensure that all operations adhere to laws, guidelines, and ISO requirements
• Help with general errands.

Required Skills:

• Matric
• Advantage: BCom/ BCom Business Management or equivalent.