Administrator

SUMMARY:
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POSITION INFO:

Introduction

An Administrator for a Jewellery Processing Centre is a pivotal administrative and operational support role, essential for ensuring efficient daily operations, accurate stock management, and smooth coordination between the stores and JPC, suppliers, and other departments.

Key Responsibilities

Administrative Support: Providing general support to the workshop or processing team, including data entry and preparing documents.

Stock and Inventory Management: Conducting regular stock takes (daily/monthly), monitoring inventory levels, and accurately recording details of stones, metals, and finished items using inventory / e-commerce systems.

Order and Process Tracking: Managing and tracking the movement of orders and products through the production process (e.g., refurbishment, repair, manufacturing), ensuring timely completion.

Documentation and Reporting: Maintaining accurate records, compiling reports on production performance, and ensuring all documentation and reporting procedures comply with regulations (e.g., the Diamond Act in South Africa).

Logistics and Coordination: Coordinating with suppliers for material procurement and delivery, and liaising with internal departments (like marketing and inventory) to ensure smooth product flow.

Quality Control Support: Assisting with quality assurance processes by verifying product details (e.g., ring sizes, style codes) against job specifications.

Skills Required

Attention to Detail: Exceptional attention to detail and accuracy are critical due to the high-value nature of jewellery items.

Computer Literacy: Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with inventory and e-commerce systems.

Industry Knowledge: An understanding of jewellery terminology, including different metals, stones, and product classifications, is highly advantageous.

Organizational Skills: Strong organizational and time management skills, with the ability to manage multiple tasks and priorities efficiently.

Desired Experience & Qualification

2-5 years of experience in an administrative or operational support role is required preferably within a manufacturing, workshop, or luxury retail environment.

A Grade 12 qualification is a basic requirement.

A diploma or degree in business administration, logistics, or a related field is a strong advantage. An understanding of jewellery terminology, including different metals, stones, and product classifications, can be a major plus.

Interested?

This position is based in Lanseria (Johannesburg) , living in close proximity will be ideal as the working hours are from 07:00 – 16:00 (additional Overtime needed from time to time)

The successful candidate will be required to undergo a pre-employment polygraph test which will need to be passed to be considered.