Invoicing & Creditors Clerk | Pretoria | Permanent

SUMMARY:
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POSITION INFO:

Are you a detail-oriented finance professional with experience in invoicing, creditors and reconciliations? An opportunity is available for an organised and analytical individual to join an established group of companies and contribute to the effective management of its financial operations.

The Invoicing & Creditors Clerk will be responsible for managing customer invoicing, supplier accounts, creditors reconciliations and general accounts payable functions. Reporting to the Financial Managers, the successful candidate will ensure the accurate and timeous processing of financial transactions, maintain reliable financial records and assist with month-end accounting procedures.

This permanent opportunity offers exposure to a broad range of finance functions, working closely with finance, sales, procurement and operations teams. The ideal candidate will be comfortable managing competing deadlines, investigating discrepancies and maintaining high standards of accuracy, accountability and confidentiality.

Our client is an established group of companies with a finance function supporting its Pretoria operations. The organisation values professionalism, accuracy, accountability and effective collaboration, and is committed to equal opportunity and its Employment Equity goals.

What You'll Do

• Prepare and issue customer invoices accurately and timeously, ensuring all pricing, quantities, purchase orders and supporting documentation are verified.

• Capture invoices and related transactions accurately on the company's accounting or ERP system.

• Process credit notes, debit notes and invoice adjustments in accordance with company procedures.

• Reconcile invoices against orders, delivery notes, contracts and other supporting documentation.

• Investigate and resolve customer billing queries, discrepancies and outstanding invoice matters.

• Capture, verify and process supplier invoices, ensuring all relevant documentation and approvals are in place.

• Match supplier invoices against purchase orders and goods received documentation where applicable.

• Allocate supplier invoices to the correct general ledger accounts, cost centres and projects.

• Maintain accurate supplier records and process supplier credit notes and adjustments.

• Prepare supplier payment documentation and assist with payment runs.

• Perform monthly creditors reconciliations and reconcile supplier statements against accounting records.

• Identify and resolve discrepancies, including missing or duplicate invoices, unallocated payments, credit notes and incorrect postings.

• Maintain reconciliation schedules and ensure outstanding reconciling items are followed up and cleared.

• Assist with month-end procedures, accruals, provisions, general ledger reconciliations and financial reporting.

• Maintain accurate financial records and supporting documentation for reporting and audit purposes.

• Liaise with customers, suppliers and internal departments to resolve queries and support effective financial operations.

• Adhere to company financial policies, internal controls and confidentiality requirements.

What You Bring

• Grade 12 / Matric or an equivalent qualification.

• Previous experience in invoicing, creditors, accounts payable or finance administration.

• Practical experience performing creditors reconciliations.

• A good understanding of basic accounting principles.

• Experience processing supplier invoices and reconciling supplier statements.

• Experience using SAGE Evolution.

• Good working knowledge of Microsoft Excel.

• Strong numerical ability, data-entry skills and attention to detail.

• Excellent organisational and time-management skills.

• The ability to investigate discrepancies, identify errors and follow through to resolution.

• The ability to work independently, manage competing priorities and meet deadlines.

• Good written and verbal communication skills.

• A high level of accountability, reliability, professionalism and confidentiality.

Advantageous Experience

• Experience managing a full creditors or accounting function.

• Exposure to monthly creditor reconciliations and month-end accounting processes.

• Experience with other accounting systems such as Sage, Pastel, Xero, QuickBooks or similar platforms.

• Previous experience working in a finance department.

• A relevant accounting or finance qualification, or ongoing studies in the field.

What Success Looks Like

• Customer and supplier invoices are processed accurately and within required deadlines.

• Supplier statements are reconciled regularly, with discrepancies identified and resolved promptly.

• Supplier account balances are accurate, complete and supported by appropriate documentation.

• Invoicing and accounting errors are minimised through consistent verification and attention to detail.

• Month-end creditor procedures and reconciliations are completed within required timeframes.

• Financial records, invoices and reconciliation schedules are properly maintained and readily available.

• Customer and supplier queries are handled efficiently and professionally.

• Financial procedures, internal controls and company policies are consistently followed.

Our client is an equal opportunity employer, with preference given to candidates who will contribute to its Employment Equity goals.