General Administrator - Accounts Payable

SUMMARY:
Accounts Payable Administrator required for a well established engineering and manufacturing environment. This role will support the finance team by ensuring supplier invoices are processed accurately, payments are prepared on time, and supplier reconciliations are maintained to a high standard. The position requires a detail orientated administrator who can manage documentation, resolve supplier queries, and maintain strong financial controls within a busy operational environment

POSITION INFO:
About the Company
Our client is a well established engineering and project focused organisation operating in a highly structured technical environment. The company places a strong emphasis on accuracy, operational efficiency and financial discipline to support project delivery and supplier relationships.
The finance team plays a critical role in ensuring smooth operations by maintaining accurate records, supporting cash flow planning and ensuring suppliers are paid correctly and on time.

Role Overview
This position will support the finance department by managing accounts payable administration and ensuring supplier documentation, invoices and payment processes are handled accurately and efficiently.
The successful candidate will work closely with the financial accountant and internal teams to ensure invoices are verified, reconciliations are completed, supplier queries are resolved and financial documentation is properly maintained.

Key Responsibilities

1. Invoice Processing

• Capture and verify supplier invoices in the accounting system.
• Ensure invoices match purchase orders and delivery documentation.

• Perform monthly supplier reconciliations against the accounts payable ledger.
• Identify and resolve discrepancies promptly.

• Prepare supplier payment batches for review and ensure payments are processed on time.

• Maintain organised filing systems for invoices, remittances and supporting documentation.

• Liaise with suppliers and internal departments to resolve invoice discrepancies or payment queries.

• Support the finance team with data entry, document scanning and general administrative tasks.

• Follow internal financial controls and approval processes to ensure compliance and prevent errors.

• Provide accurate information to assist with cash flow forecasting and month-end reporting.

• Matric is essential
• A financial qualification will be advantageous
• Previous experience in an Accounts Payable or Finance Administration role
• Experience working in an office administration or finance support environment
• Good computer literacy including Microsoft Word, Excel and Outlook
• Experience using Sage, Pastel or a similar accounting system would be advantageous
• Strong attention to detail and accuracy
• Good communication skills with both suppliers and internal departments
• Ability to organise documentation and manage multiple tasks simultaneously

• Opportunity to join a stable engineering-focused organisation
• Work within a structured finance team environment
• Exposure to financial systems, supplier management and operational finance processes
• A role suited to someone who enjoys working with detail, processes and financial accuracy
• Application Process
• Suitable candidates should submit their CV for consideration.