General Administrator – Accounts Payable (5 MONTHS)

SUMMARY:
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POSITION INFO:

About the Role

Our client is seeking a highly organised and detail-oriented General Administrator – Accounts Payable to join our finance team. This role is responsible for ensuring the accurate processing of supplier invoices, maintaining financial records, and supporting the accounts payable function to ensure suppliers are paid accurately and on time.

The successful candidate will play a key role in supporting the finance department through efficient administration, supplier reconciliation, and maintaining compliance with financial controls and company policies.

Key Responsibilities Accounts Payable Administration

• Capture, verify, and process supplier invoices in the accounting system.

• Match invoices with purchase orders and delivery notes to ensure accuracy.

• Maintain accurate and organised records of invoices and supporting documentation.

• Prepare payment batches and ensure supplier payments are processed within agreed terms.

• Perform monthly supplier statement reconciliations.

Supplier & Internal Liaison

• Resolve supplier queries and invoice discrepancies.

• Liaise with procurement, stores, and project teams to confirm invoice accuracy.

• Maintain strong relationships with suppliers to ensure smooth communication and efficient issue resolution.

Financial Administration

• Assist with accounts payable reporting for cash flow forecasting and month-end processes.

• Maintain high levels of data accuracy to support financial reporting and audits.

• Load beneficiaries and payment batches on the banking platform for approval.

Compliance & Controls

• Follow internal financial controls and approval processes.

• Ensure all invoice packs are properly authorised before payment processing.

• Maintain compliance with company financial policies and audit requirements.

Additional Responsibilities

• Assist with credit applications, supplier documentation, and limit increase requests.

• Provide administrative support to the finance team when required.

• Assist with BBBEE documentation and reporting where required.

• Support continuous improvement initiatives within the finance function.

• Adhere to company safety and SHEQ policies when entering operational areas.

Minimum Requirements Education

• Matric (Grade 12)

• A financial or accounting qualification will be advantageous.

Experience

• Proven experience in Accounts Payable, Finance Administration, or Office Administration.

• Experience working with Sage/Pastel or other accounting systems.

• Experience working in engineering, manufacturing, construction, or project environments will be advantageous.

Technical Skills

• Microsoft Office (Excel, Word, Outlook)

• Accounting software (Sage/Pastel preferred)

• Strong attention to detail and data accuracy

• Excellent organisational and administrative skills

Key Competencies

• Strong attention to detail

• Excellent organisational skills

• Ability to work under pressure and meet deadlines

• Strong communication and relationship management skills

• High level of integrity and accountability

• Ability to work independently and as part of a team