Senior Office & Tender Administrator

SUMMARY:
The purpose of this role is to serve as the operational heartbeat of the firm by providing high-impact, hands-on support to the leadership team and leading critical tender administration processes.

POSITION INFO:

Senior Office & Tender Administrator
Serve as the operational heartbeat and lead critical tender administration processes for a high-growth Fintech firm.
Century City, Cape Town (Office-Based), R30,000 – R40,000 CTC (Depending on Experience).

About Our Client
The client is a high-growth Fintech firm. The company focuses on high-level coordination and meticulous document management within the Fintech, Finance, or Tech sectors.

The Role: Senior Office & Tender Administrator
The purpose of this role is to serve as the operational heartbeat of the firm by providing high-impact, hands-on support to the leadership team and leading critical tender administration processes. The role exists to ensure the office runs with fintech-level precision through high-level coordination, meticulous document management, and professional front-of-house excellence. Main focus areas include end-to-end government tender submissions, executive support, and office optimization.

Key Responsibilities

• Utilize 3–5+ years of experience in a senior administrative role to manage high-level coordination and document processes.

• Coordinate and compile comprehensive Government Tender submissions ensuring 100% compliance with regulatory requirements.

• Manage the certification of necessary documentation via SAPS and relevant authorities.

• Provide high-level administrative support to the Senior Leadership team including complex calendar and meeting management.

• Oversee end-to-end travel arrangements and prepare professional presentation materials for key stakeholders.

• Identify and implement strategies to boost office productivity and reduce operational costs.

• Maintain accurate records, handle sensitive email correspondence, and manage office supplies and facilities.

• Serve as the professional face of the office by welcoming visitors and managing high-level customer interfacing.

About You

• 3–5+ years of experience in a senior administrative role, preferably within Fintech, Finance, or Tech sectors.

• Proven track record in preparing and submitting successful government bids.

• Exceptional ability to work with budgets/numbers and draft professional, error-free business correspondence.

• Valid Driver’s License and own reliable vehicle.

• Grade 12 (Matric) minimum.

• Proficient in modern office tech, including advanced MS Office and cloud-based collaboration tools.

• Deadline-driven with the ability to remain calm and effective under high pressure.

• Relevant diplomas or certifications are highly advantageous.