Debtors Clerk

Midrand

We’re seeking a passionate and self-motivated DEBTORS CLERK to join our awesome Finance team to ensure the timeous collection of the  bank debtor’s book in order to optimise cash flow, minimize risk and reduce outstanding debtor’s book to an acceptable level. Ensuring the  company policies and procedures are adhered to in respect of handling debtor accounts. 

QUALITIES WE ARE LOOKING FOR 

The ideal candidate should possess strong analytical skills, exceptional problem-solving skills, a flair for numbers and be highly organized.  We are looking for a mature individual who has a good eye for detail and the ability to reconcile complex company accounts.  Ultimately, a top-class Debtors Clerk can maximize company profits by efficiently managing its debts. 

A DAY IN THE LIFE OF A DEBTORS CLERK… 

▪ Liaise with customers timeously regarding outstanding payment and arrange payment terms. 

▪ Follow up and solve all debtors’ queries timeously to ensure customers are happy. 

▪ Complete the monthly aged analysis and liaise with the Financial Director. 

▪ Complete debtor’s reconciliations and follow up on weekly or monthly payments. 

▪ Capture and allocate payments. 

▪ Request remittance advice, ensuring the payment allocation is done accurately. 

▪ Batch input – discounts, rebate and advertising to be processed on accounts. 

▪ Put account on credit stop if payment is not received by the 7th of each month and notify the relevant Sales Representative. 

▪ Prepare Final Letter of Demand within 5 days of grace period, if the payment still not received. 

▪ Remove account from credit stop once payment has been made. 

▪ Email or fax a full general ledger if there is a difference on a customer’s account. 

▪ Request copies of the claim forms from customers. 

▪ Send claim document to the relevant Sales Representative to ensure stock is picked up and send back to be credited.

 ▪ Ensure a credit note has been processed correctly and then allocate accordingly. 

▪ Do trade references. 

▪ Scan credit applications onto the system and update customers’ details accordingly. 

▪ Fax or email invoice, pod, credit note or statement on request. 

▪ Ensure all filing and administration is up to date. 

▪ Ability to reconcile complex debtors’ accounts. 

▪ Excellent analytical and numerical skills.  

▪ Attention to detail.  

▪ Critical thinker and problem-solving skills. 

▪ Team player. 

▪ Good time-management skills. 

▪ Excellent communication skills, especially over the telephone with the sales team and customers. 

▪ Ability to affectively plan your day and prioritize your duties. 

▪ Able to work under pressure and extended hours if necessary.  

SKILLS & EXPERIENCE 

▪ Ability to reconcile complex debtors’ accounts.

▪ Excellent analytical and numerical skills.  

▪ Attention to detail.  

▪ Critical thinker and problem-solving skills.

▪ Team player. 

▪ Good time-management skills. 

▪ Excellent communication skills, especially over the telephone with the sales team and customers. 

▪ Ability to effectively plan your day and prioritize your duties. 

QUALIFICATIONS & KNOWLEDGE 

▪ A Matric Certificate (Grade 12). 

▪ 10-15 Years’ experience in a debtor’s collection office. 

▪ Bookkeeping/Financial tertiary qualifications will be an  advantage. 

▪ Knowledge of Kerridge (K8) Software preferable. 

▪ Advanced MS Excel & MS Word knowledge. 

▪ Proficient in English and Afrikaans. 

▪ Own Transport. 

▪ Preference will be given to applicants who live near Midrand.