SUMMARY:

Creditors Clerk 
East Rand

Job Purpose

POSITION INFO:
Job Description:

• Prepare Creditors/Accounts Payable Reconciliations.
• Ensure that the accounts payable team resolves all queries in a timely, accurate, and efficient manner, and engage with suppliers to resolve queries where required.
• Ensure that invoices and purchase orders are properly authorized in accordance with company policies before submitting payment packs for review and approval.
• Accurate processing of all accounts payable/supplier transactions to the correct supplier and General Ledger account.
• Ensure accurate and timely completion of payment packs, including Purchase Orders, Goods Received Notes, Delivery Notes, Tax Invoices, and Supplier Statements.
• Prioritize the submission of payment packs based on the nature of the account (COD, 30 days, etc.).
• Daily and monthly reconciliations of supplier statements against the AP Trial Balance.
• Audit payment runs and manage the distribution of proof of payments and remittances to the relevant internal and external users.
• Provide inputs for cash flow management purposes where required.
• Ensure that month-end and year-end financial deadlines for accounts payable are adhered to.
• Review and verify new supplier account details.
• Ensure the accuracy of new vendor master data.
• Ensure compliance with the relevant sections of the VAT Act.
• Comply with governance and compliance policies.
• Implement and monitor compliance with accounts payable policies and procedures.
• Identify internal control weaknesses and suggest/implement improvements related to the accounts payable process.
• Maintain excellent working relationships with suppliers and internal departments.

• Support your manager in a constructive manner, ensuring that internal department relationships are properly maintained.
• Personally manage work efficiently.
• Maintain a high-quality work ethic and accuracy at all times.
• Build effective internal and external relationships through good communication.
• Participate in all relevant training programs.
• Assist in improving and developing the knowledge and skills of others.
• Ensure that all Health and Safety rules are adhered to at all times.
• Adhere properly to company policies, procedures, and the responsible use of company assets.
• Maintain good housekeeping and filing practices.
• Good time management skills.

• Diploma or Certificate in Accounting or Bookkeeping.
• Minimum of 5 years’ experience in a similar role.
• SAP accounting system knowledge and experience.
• Code 8 driver’s licence.
• Team player.
• Confident and proactive approach – anticipates issues and requirements.
• Attention to detail.
• Read and write in English.