Bookkeeper - Stellenbosch

SUMMARY:
We are looking for a detail-driven and highly organised Bookkeeper to take ownership of day-to-day financial processing across the business. If you are meticulous, confident in Xero and enjoy keeping financial operations running smoothly, this role offers you the opportunity to add real value in a growing, tech-forward environment.

POSITION INFO:

Qualifications, skills and experience required:

• Minimum 4 years of bookkeeping or processing experience in a similar role.
• Strong Xero proficiency is essential.
• Experience with SimplePay payroll administration is advantageous.
• Intermediate–advanced Excel/Google Sheets skills (lookups, pivots, formulas).
• Certificate, Diploma or Degree in Bookkeeping, Accounting, Financial Management or relevant field of study is advantageous.
• Strong understanding of bookkeeping principles: reconciliations, ledgers, VAT treatment, and month-end tasks.
• Understanding of intercompany transactions and correct processing.
• Exceptional attention to detail and consistently accurate work habits.
• Strong time-management skills; able to work independently and meet deadlines.
• Clear, professional communication skills with internal staff, suppliers, customers, and service providers.
• Technologically adaptable and comfortable working in a fast-changing environment.
• Excellent organisational skills, particularly in digital document management.
• Proactive problem-solving ability and confidence to resolve discrepancies.
• High level of confidentiality, especially regarding payroll and sensitive financial information.

• Bookeeping up to trial balance.
• Accurately process daily financial transactions in Xero, including sales, purchases, expenses, and bank entries.
• Maintain clean, up-to-date ledgers and ensure the integrity of all financial data. 
• Perform regular bank, supplier, credit card, and balance sheet reconciliations with zero unexplained items.
• Process supplier invoices, allocate receipts, match payments, and investigate/resolving discrepancies.
• Prepare customer invoices, manage the accounts receivable function, and follow up on overdue payments when required.
• Ensure correct VAT treatment on all transactions and maintain complete supporting documentation.
• Assist in preparing VAT workings and schedules for review and SARS submissions.
• Maintain accurate payroll information on SimplePay and process monthly payroll inputs under guidance.
• Keep a well-organised and audit-ready digital filing system.
• Liaise with internal teams, clients, and suppliers to gather documentation, resolve queries, and ensure accuracy of financial information.
• Prepare and maintain tracking sheets (e.g., laptop repayments, staff deductions, reimbursements, interest calculations).
• Support month-end by preparing reconciliations, schedules, accruals, and prepayment adjustments.
• Provide accountants with timely, accurate information needed for VAT reviews, payroll reconciliations, reporting, and compliance.
• Identify processing issues or inefficiencies and recommend improvements to strengthen accuracy and workflow.