Bookkeeper / Office Manage

SUMMARY:
Bookkeeper / Office Manager
Construction Industry

POSITION INFO:
Duties and Responsibilities

Sage Accounting:

• Generating customer quotes and sales orders
• Customer invoicing, delivery notes and statements
• Raising of supplier purchase orders

• Running weekly payroll from staff timesheets
• Monthly salaries
• Vat201, PAYE, UIF, SDL on efiling and payment thereof.
• Weekly/monthly payment of payroll and subcontractor invoices. Include casual labour

• Recon, balancing & payment of all suppliers and creditors. COD and on account. Documentation control.
• Recon of all company credit cards & fuel accounts
• Daily banking
• Job costing & gross profits
• Debtors’ management
• Reconning & supplying the accountants with all financial info/reports so that the books can be captured accurately.
• Submission & payment of Workman’s Comp

• Phone calls, emails & all company correspondence. (Outlook, MS Office, One Drive)
• Diary management & meetings for director/site managers/foremen
• Supplier credit & customer vendor applications.
• Collate and submission of Employment Equity Plan
• Collate and submission of all BEE verification documentation
• Company insurances / professional industry associations
• Ordering & payment of office supplies / staff welfare
• Filing

• Ordering of stock and materials for job/site
• Maintain project files/documentation & record keeping. Job contracts.
• Supplier/material pricing requests
• Tender processing - Bills of quantity, supporting docs, drawings, work programs
• Job costings & budgets
• Prepare billing, progress claims & payment certificates.
• Site minutes
• Permits, inspections & site compliance docs.
• Office support to the foremen/ project managers / architects / quantity surveyors / engineer

• Employment contracts.
• Employee records, certifications, and safety documentation.
• PPE
• Assist the safety officers with H&S docs and requirements
• Action safety audits & incident reports