Bookkeeper

SUMMARY:

POSITION INFO:
Job Title: Bookkeeper
Department: Finance
Industry: Manufacturing (Glass Processing)
Location: Durban
 
Job Purpose:
To manage daily financial processing, cashbook allocations, reporting, and administrative functions, ensuring accurate financial records, compliance, and efficient support to the finance department.

• Key Responsibilities:
  🔹 Cashbook & Bank Reconciliations (Sage)
  
  • Process daily debit and credit transactions using Sage Bank Manager
  • Prepare and upload CSV files, ensuring correct formatting and accuracy
  • Allocate transactions to general ledger, supplier, and customer accounts
  • Investigate and resolve unknown or ad-hoc transactions
  • Perform daily reviews to identify discrepancies and incorrect allocations
  • Maintain transaction mappings for recurring entries
  • Submit cashbook for review and post approved entries
  • Process transactions across multiple bank accounts and companies
  • Capture journals (e.g. fuel, intercompany loans, payroll allocations)
   
  🔹 Fuel Capturing & Processing
  
  • Extract and convert fuel statements (PDF to Excel)
  • Clean, format, and verify fuel data accuracy
  • Allocate fuel costs to correct branches, projects, and GL accounts
  • Populate Sage templates and prepare for system upload
  • Ensure alignment between fuel statements and captured data
   
  🔹 Management Accounts Preparation
  
  • Extract and analyse supplier invoices and sales data (Sage & Jotika)
  • Reconcile data between systems and investigate discrepancies
  • Prepare income statements with accurate GL allocations
  • Capture and allocate stock (opening & closing balances)
  • Allocate fuel, payroll, PAYE, and ad-hoc costs
  • Split shared costs per branch
  • Compile and submit management accounts for review
  • Distribute approved reports to management and directors
   
  🔹 Procurement & Purchase Orders
  
  • Create and manage purchase orders for all company purchases
  • Source suppliers and obtain quotations
  • Ensure approvals are obtained before placing orders
  • Monitor usage and implement cost control measures
   
  🔹 Cellphone Contracts Administration
  
  • Manage new contract applications and upgrades
  • Liaise with service providers (e.g. Telkom, Vodacom)
  • Obtain approvals and process documentation
  • Maintain contract records and perform quarterly reviews
  • Conduct cost vs benefit analysis and report to management
   
  🔹 Fleet & Fuel Management
  
  • Monitor fuel usage and investigate discrepancies
  • Manage fleet cards (applications, cancellations)
  • Maintain fleet-related records and licences
   
  🔹 Insurance & Asset Management
  
  • Maintain and update fixed asset register
  • Record additions and disposals of assets
  • Support insurance-related administration
   
  🔹 Systems & Admin Support
  
  • Manage portals (e.g. invoice uploads and verifications)
  • Provide basic IT and operational support
  • Maintain records for vehicle tracking systems (C-track)
  • Coordinate office consumables and supplier services (e.g. printers)
   
  🔹 Ad-Hoc Duties
  
  • Provide reception relief when required
  • Assist with general administrative and operational tasks
  • Support process improvements and cost control initiatives