Executive Personal Assistant

SUMMARY:
Job Title: Executive Personal Assistant.
Location: Durban, KwaZulu-Natal.
Our client, a reputable organisation based in Durban, is seeking a highly experienced and professional Executive Personal Assistant to provide dedicated support to senior leadership. This role requires a proactive individual with exceptional organisational skills, sound judgment, and the ability to operate in a high-pressure executive environment.

POSITION INFO:
Minimum Requirements:
- Proven experience as an Executive Personal Assistant supporting senior executives.
- Must reside in Durban and be familiar with the surrounding areas.
- Valid driver’s license and own reliable transport.
- Relevant tertiary qualification in Business Administration, Management, or a related field (would be advantageous).
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong diary and calendar management experience at an executive level.
- Excellent written and verbal communication skills.
- High level of discretion, professionalism, and confidentiality.
- Ability to manage multiple priorities and work under pressure.
- Strong organisational, planning, and time management skills.
- Experience in preparing reports, presentations, and executive correspondence.
- Ability to liaise effectively with internal and external stakeholders at all levels.

General Responsibilities:
- Provide comprehensive administrative and executive support to senior management.
- Manage complex calendars, appointments, and meeting schedules.
- Coordinate local and international travel arrangements, including itineraries and accommodation.
- Prepare meeting agendas, compile documentation packs, and take accurate minutes.
- Draft, edit, and manage professional correspondence and reports.
- Act as a primary point of contact between executives and stakeholders.
- Track deliverables, deadlines, and follow-ups to ensure efficient execution of tasks.
- Handle confidential information with a high degree of integrity and discretion.
- Assist with project coordination and administrative support for strategic initiatives.
- Screen calls, emails, and requests, prioritising matters as appropriate.
- Maintain organised filing systems (electronic and manual) for easy retrieval of information.
- Support event coordination, including executive meetings, workshops, and functions.

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