Administration Clerk

SUMMARY:
My client is looking for an Administration Clerk for their facility in Blackheath, Cape Town.

ONLY APPLY IF YOU ALREADY LIVE IN CAPE TOWN
Your CV must have your full physical address indicated.

POSITION INFO:
This person will provide comprehensive administrative and clerical support in the Warehouse and to the Warehouse team, ensuring efficient operations, accurate record-keeping, and compliance with internal procedures while maintaining a high standard of customer and internal service.
 
Minimum Requirements:

• Proof of Grade 12 / Matric Certificate (NQF Level 4)
• Proof of Relevant administrative or business-related qualification (advantageous)
• Basic computer literacy (MS Office)
• Basic ERP or SAP system exposure
• Minimum 2 years’ experience in an administrative or clerical role, within a manufacturing or warehouse environment

• Provide general administrative support including typing, filing, copying, document distribution, and handling telephone calls
• Compile and distribute minutes of warehouse-related meetings
• Collect, capture, and maintain warehouse data on the ERP/SAP system
• Order approved supplies such as stationery, beverages, and small tools
• Assist staff with administrative queries and follow up on outstanding matters
• Accurate and accessible information availability
• Well-maintained document filing systems
• Accurate and timeous data capture
• Minimal errors and administrative comebacks
• Adhere to internal controls, policies, and procedures
• Identify and report risks or areas of concern within the operating environment
• Promote compliance with relevant legislation and internal regulations
• Support efforts to prevent fruitless, wasteful, and irregular expenditure
• Compliance with internal procedures and regulations
• Risks reported timeously to management
• Effective cost monitoring and waste reduction
• Assist internal employees and maintain effective working relationships
• Identify and resolve operational issues within scope of responsibility
• Support cross-functional teams when required
• Internal customer satisfaction
• Reduced discrepancies and operational comebacks
• Assist in controlling costs by minimizing damage, loss, or waste
• Report incidents or irregularities to the Line Manager
• Reduced losses and waste
• Accurate and timely incident reporting

• Strong time management skills
• Planning and organisational ability
• Team-oriented approach
• Customer-focused mindset
• High attention to detail
• Professional and well-spoken
• Flexible and adaptable
• Friendly yet professional demeanour

• Detailed CV listing all duties and responsibilities in an original PDF or MS Word version.
• Proof of Matric Certificate
• Current head & shoulders photo (no posing photos)
• Motivational letter explaining how you meet all the requirements.
• Contactable references of people you reported to.