Admin Controller

SUMMARY:
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POSITION INFO:

Location: Epping, Cape Town, Western Cape
Remuneration: R25,000 - R35,000 Cost to Company per month
Industry: Logistics, Cold Storage & Warehousing

About the Role

The Admin Controller will be responsible for coordinating and overseeing the administrative functions of the depot, ensuring accurate reporting, effective administrative controls and the smooth running of daily administrative activities.

The position reports directly to the Admin Manager.

Key Responsibilities

• Review Goods Issued (GIs) and Goods Received (GRs) transactions.

• Assist the Admin Manager with the compilation and administration of operational budgets and management accounts.

• Prepare management reporting packs.

• Manage bank statements and petty cash.

• Maintain and manage bond book documentation, customer orders and stock records.

• Prepare and distribute monthly administrative and ad hoc reports.

• Oversee document control processes.

• Control and authorise administrative purchases.

• Manage the quality management system.

• Act as a super user for ERP and Warehouse Management Systems (WMS).

• Oversee the recording and reporting of employee working hours.

• Manage employee performance, training and development.

• Manage industrial relations matters within the administrative function.

Qualifications & Experience

• A BCom or BTech qualification in Business Administration, Finance or a related discipline is desirable.

• Other relevant tertiary qualifications in Business Administration or Finance will be advantageous.

• Proven supervisory experience within an operations administration environment.

Knowledge, Skills & Competencies

• Strong verbal and written communication skills.

• Excellent attention to detail, with a strong focus on accuracy and administrative controls.

• Knowledge and experience of management systems, ERP and Warehouse Management Systems (WMS), including Körber, Prophet (QX) and ISO.

• Experience with Sage X3 is preferred. However, candidates with strong experience on other established ERP systems, including SAP, Oracle, SYSPRO or Microsoft Dynamics 365, will also be considered.

• Good computer literacy, including Microsoft Office.

Ideal Candidate

The ideal candidate is a detail-oriented administration professional with proven supervisory experience in an operational environment.

They will have strong administrative and financial control skills, be comfortable working with ERP and warehouse management systems, and have the ability to coordinate depot administration, reporting and staff-related responsibilities effectively.

Remuneration

R25,000 - R35,000 Cost to Company per month, depending on qualifications and relevant experience.