Admin Controller

Recruiter:

Immploy

Job Ref:

Admin Controller

Date posted:

Tuesday, October 13, 2026

Location:

Cape Town, South Africa

Salary:

R15 000 - R20 000 per month, dependant on experience

SUMMARY:
Admin Controller - Bellville, Cape Town

POSITION INFO:

Job Title: Admin Controller

Department: Operations / Administration

Location: Bellville, Cape Town

Employment Type: Full-Time

Job Purpose:

The Admin Controller is responsible for providing efficient Operational, Administrative, and Customer support to ensure the smooth day-to-day running of the medical equipment business.

This role plays a critical operational management function in coordinating equipment scheduling, supporting customer service, medical aid billing, and asset tracking. Self-management skills with the focus on operational effectiveness is required.

Key Responsibilities:

1. Customer & medical aid billing Administration

Medical aid billing for services rendered daily.
Processing of quotes and customer invoices for private clients and medical aid schemes.
Follow up of outstanding account queries, statements.
Updating of customer receipts daily.
Rental contracts administration.
Maintain electronic and manual filing systems in line with company procedures.

2. Daily operations

Ensuring operational effectiveness with excellent management and communication skills between Management, Agents, Customers and Suppliers alike.
Apply problem solving skills to everyday practical scenarios in a critical service environment.
Have a key focus on customer service excellence and apply sound commercial business acumen at the same time.
A practical mindset to service delivery is required to ensure smooth and efficient service delivery to customers.
Compiling reports, schedules, and operational summaries.

3. Equipment management

Tracking the daily movement of equipment.
Liaising with installers regularly to ensure that equipment is well maintained.
Managing the availability of equipment per installer location.
Take responsibility for the six-monthly stock take.

4. Office & General Administration

Answer and direct telephone calls and manage incoming emails professionally.
General office administration.

5. IT

Ensuring all company mobile phones are online daily.

6. Compliance & Professional Standards

Adhere to company policies, procedures, and service standards.
Ensure all customer information is handled confidentially.
Maintain a professional and compassionate approach when dealing with patients, families, and healthcare providers.

Skills & Qualifications:

Matric / Grade 12 required
Relevant diploma in Accounting and/or Business Administration
3–7 years’ experience in a similar role
Excellent communication skills
Medical Aid Scheme billing experience advantageous
Proven working knowledge of Microsoft Office (Excel, Outlook, Word)
Ability to prioritise tasks and handle multiple responsibilities with minimal supervision
Professional attitude at all times, maintaining confidentiality

Competencies:

Customer focus and teamwork
Time management and planning
Problem-solving and initiative in a fast-paced environment
Pro-active approach and attention to detail
Respectful attitude towards Management, customers and suppliers alike
Have a keen interest in adding value to the company

This position is an excellent opportunity for someone with a keen interest in the medical field, equipment and technology, and who has strong management skills, and the ability to take responsibility for their position and role.

If you meet the above requirements, please apply by submitting your CV.

Similar jobs you might be interested in:

Admin Controller
Location: Capetown
Salary: R15 000 - R20 000 per month, dependant on experience
admin controller - Bellville, Cape Town
Today

Admin Controller
Location: Cape Town
Salary:
Our client, a well-established and growing operations-focused business based in the Northern Suburbs, is seeking a highly organised and proactive admin controller to join their team. This role is ideal for someone who thrives in a structured yet fast-moving environment, enjoys taking ownership, and has a strong ability to balance administration, operations, and customer service.
4 days ago

Admin Controller
Location: Cape Town
Salary:
admin controller â Northern Suburbs, Cape TownJoin a Fast-Paced, Service-Driven Business EnvironmentÂ Our client, a well-established and growing operations-focused business based in the Northern Suburbs, is seeking a highly organised and proactive admin controller to join their team. This role is ideal for someone who thrives in a structured yet fast-moving environment, enjoys taking ownership, ...
22 days ago

QUALITY DOCUMENT CONTROLLER
Location: Blackheath
Salary: Monthly
QUALITY DOCUMENT controllerEngineering / Construction Projects | Cape TownCompetitive SalaryIf drawings, revisions, registers and transmittals are your world â we want to hear from you.We are recruiting an experienced Quality Document controller to join a well-established engineering and construction environment where accuracy, traceability and quality are non-negotiable.This is not simply an ad...
4 days ago

Finance and Business Operations Manager- FMCG - Cape Town
Location: Capetown
Salary: Basic
Finance and Business Operations Manager- FMCG - Cape Town
78 days ago

Portfolio Admin - COP / IISA
Location: Cape Town
Salary: Monthly
PORTFOLIO adminISTRATOR: We are seeking a detail-oriented, organised and service-driven International Portfolio administrator to manage the accurate and timeous end-to-end administration and servicing of allocated group risk, employee benefits, credit life and related insurance portfolios across multiple African territories.
1 day ago

Driver / Warehouse & Admin Assistant
Location: Milnerton
Salary: Monthly
Driver / Warehouse & admin AssistantWe are seeking a skilled Driver / Warehouse & admin Assistant to join our team in Milnerton, Western Cape. This is a permanent role suitable for individuals with 2-4 years of relevant experience.
5 days ago

Legal / HR Admin / PA
Location: Durbanville
Salary: R25 000
Legal / HR administrator & Personal AssistantDurbanville - R25 000 p/mOrganized. Proactive. Discreet. Sound like you?We are looking for a capable Legal / HR administrator & Personal Assistant to support management and keep legal documentation, HR administration and daily office activities running smoothly.This varied role suits someone who enjoys taking ownership, working with people and k...
5 days ago

Senior Admin Support
Location: Capetown
Salary: Market-related
A general financial practice specialising in investments and trust administration is seeking a Senior administrative Support professional to join their office team in Eversdal.
6 days ago

Receptionist Admin - Century City, Cape Town - R25 000 CTC
Location: Capetown
Salary: Market-related
Are you an organized administrative professional with strong front-of-house skills and experience in end-to-end tender
8 days ago

Admin Controller

Similar jobs you might be interested in:

Jobseekers

Recruiter

General