SUMMARY:
To ensure continued operational readiness, compliance, & efficiency of the Cape Town fleet.
POSITION INFO:
IZI South Africa (SA) is a leading provider of integrated cash management solutions. We are currently seeking a highly organised and efficient Admin Clerk to join our team in Cape Town.
Main Purpose of Position:
To ensure the continued operational readiness, compliance, and efficiency of the Cape Town vehicle fleet while minimising operational downtime.
Main Responsibilities:
Fleet Administration: Manage all fleet-related administrative processes and maintain compliance records for the branch.
Procurement & Finance: Obtain quotations from approved suppliers, prepare and submit purchase orders for maintenance and repairs, and follow up on outstanding supplier payments to prevent service interruptions.
Maintenance Scheduling: Schedule routine vehicle services and maintenance strategically to minimise operational downtime.
Breakdown & Repair Coordination: Act as the primary point of contact for drivers regarding mechanical issues and coordinate urgent repairs to get vehicles back on the road quickly.
Stakeholder Liaison: Communicate and coordinate daily with workshops, external service providers, drivers, and internal branch stakeholders.
Decision-Making & Prioritisation: Make informed decisions to prioritise urgent repairs and respond proactively to unforeseen breakdowns.
Cost & Vendor Management: Control fleet-related expenses and manage ongoing relationships with external workshops and suppliers.
Ownership & Initiative: Operate independently with a high level of accountability, as fleet availability directly impacts branch productivity, service delivery, and customer satisfaction.
Operational Value: The employee in this role performs high-value fleet coordination tasks internally that offset external fleet management fees.
Health and Safety
Participate in the design/development/review/implementation and monitoring of the departmental safety plans for each year
Participate in safety forums created by the company, such as safety meetings and safety talks
Report all safety incidents to relevant personnel
Discuss all safety incidents and follow-up on assigned activities
Attend safety education and refresher programmes
Comply with safety policies and procedures in the workplace
Distribute safety information as and when required
Wear protective clothing at all times
Competencies:
Knowledge of administrative procedures
Knowledge of Cash Management processes and systems (preferred)
MS Office computer skills
Professional communication skills (written and verbal)
Numerical skills
Delivering exceptional customer service
Collaboration and cooperation with colleagues
Adaptability to changing circumstances
Attention to detail
Ability to work under pressure and meet deadlines
Analytical thinking
Qualifications & Experience:
Grade 12 (Mathematics/Accounting subjects recommended)
Previous working experience within an administrative capacity essential
Computer literacy in MS Office packages required
Demonstrated experience in compiling reports
Previous Cash Management Centre experience would be highly beneficial
