Trade Execution Administrator Manager

SUMMARY:
Introduction:
Our client is seeking a highly organised and detail-focused Trade Execution Administrator Manager to oversee the administration and execution of commodity buying and selling contracts. The successful candidate will ensure accurate record-keeping, efficient trade processing, effective communication with clients and suppliers, and the smooth operation of the trade execution team.
 
Job Purpose:
To oversee the administration of buying and selling contracts, ensure accurate commodity movement records, reconciliations and financial reporting, and manage the execution team to ensure efficient daily operations and high administrative standards.

POSITION INFO:
REQUIREMENTS
Minimum education (essential):

• BCom degree in Accounting or a minimum of a Diploma in Accounting.

• 3-5 years experience in trade execution, commodity administration, accounting or a similar role.
• Previous team management experience will be advantageous. 

• Experience in contract administration and processing buying and selling transactions.
• Experience in data management, reconciliations and investigating stock discrepancies.
• Experience with accounting software, preferably Pastel and/or Etendo.
• Experience in financial reporting and administrative processes.
• Experience in supervising, training and supporting administrative staff. 

• Solid understanding of accounting principles and accounting software.
• Excellent computer skills, particularly Microsoft Excel and other MS Office applications.
• High attention to detail and strong organisational skills.
• Good communication skills and the ability to work effectively within a team.
• AI proficiency and the ability to use AI tools effectively in the workplace.
• Strong problem-solving, time management and self-management skills.

• Proficient in Afrikaans and English
• Own transport and license

• Manage buying and selling contracts from initiation to completion.
• Ensure accurate booking of transactions and processing of billing.
• Track transport schedules and monitor contract progress.
• Ensure settlements are completed in accordance with contract terms.

• Maintain accurate commodity movement records in the relevant systems.
• Reconcile contracts and investigate stock discrepancies.
• Identify, investigate and resolve differences in commodity movements.
• Ensure data accuracy and integrity across all relevant systems.

• Respond to client and supplier queries promptly and professionally.
• Resolve contract-related discrepancies and administrative queries.
• Maintain accurate records, documentation and filing systems.
• Prepare financial reports on commodity movements, discrepancies and contract status.

• Manage and oversee the daily activities of the trade execution team.
• Provide guidance, mentoring and support to junior administrative staff.
• Train new team members on procedures, software and best practices.
• Monitor team performance and ensure adherence to established processes. 

• Identify opportunities to improve trade execution and contract administration processes.
• Implement solutions to improve efficiency and reduce administrative errors.
• Ensure compliance with internal procedures and administrative standards.
• Promote effective use of accounting software, Microsoft Office and AI tools.
• Maintain a reliable, organised and detail-focused approach to daily operations.