Receptionist

SUMMARY:
Our client, a well-established company based in Bellville, Cape Town, is seeking a professional and organized Receptionist to join their team. The successful candidate will be the first point of contact for clients and visitors, providing efficient administrative support while managing a busy switchboard and daily office operations. Applicants must have a Grade 12 qualification, 2–3 years’ experience in a receptionist or administrative role, and strong computer skills, particularly in Microsoft Office. Proven experience using SAGE is essential and non-negotiable. Experience with quotations, invoicing, cash handling, card payments, filing, and document management is required, while exposure to transport or export documentation will be advantageous.

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE    :           Permanent
SECTOR                          :           Reception  
BASIC SALARY              :           R18 000 – R20 000 + Benefits
START DATE                  :           A.S.A.P

REQUIREMENTS:

• Grade 12 (Matric) qualification.
• Minimum 2–3 years’ experience in a receptionist or administrative role.
• Experience operating a busy switchboard.
• Computer literate with strong Microsoft Office skills, particularly Microsoft Excel and Word.
• Proven experience using SAGE (non-negotiable).
• Experience preparing quotations and invoices.
• Experience with cash handling and card payment processing.
• Excellent filing and document management skills.
• Experience with transport or export documentation will be advantageous.
• Excellent verbal and written communication skills.
• Professional telephone etiquette.
• Strong attention to detail with excellent spelling and numerical accuracy.
• Excellent organisational and administrative skills.
• Ability to work independently, prioritize tasks, and manage deadlines effectively.
• Strong customer service orientation.
• Ability to maintain confidentiality and handle sensitive information.
• Professional appearance and demeanor.
• Friendly, approachable, and professional attitude.
• Well-presented with a positive and professional manner.
• Ability to take instruction well and follow established procedures.
• Highly accurate with strong attention to detail.
• Dependable, punctual, and reliable.
• Confident communication skills when dealing with clients, suppliers, and colleagues.
• Respectful and able to work effectively with people from diverse backgrounds.
• Calm under pressure with strong problem-solving abilities.

• Operate and manage a busy switchboard efficiently.
• Answer, screen, and direct incoming telephone calls in a professional manner.
• Welcome and assist clients, suppliers, and visitors.
• Ensure the reception area remains neat, organized, and professional at all times.
• Liaise with on-site security via two-way radio to authorize visitor access to the premises.
• Process invoicing requests for the Cape Town, KwaZulu-Natal, and Johannesburg branches.
• Prepare quotations using Microsoft Excel and Microsoft Word.
• Generate Pro Forma Invoices accurately and timeously.
• File and archive invoices and related documentation.
• Maintain accurate administrative records and documentation.
• Receive and process cash and card payments.
• Issue receipts and maintain accurate payment records.
• Prepare and manage transport documentation.
• Compile and process border documentation for clients outside South Africa.
• Ensure all documentation is accurate and submitted within required timeframes.
• Provide administrative support to various departments.
• Perform additional administrative duties as required.

• Monday to Thursday: 08:00 – 17:00
• Fridays: 08:00 – 16:00