Property Administrator Student Accommodaton

Recruiter:

Strategic Personnel

Job Ref:

JHB000754/Dana

Date posted:

Monday, July 7, 2025

Location:

Capetown, South Africa

Salary:

300000 Annually

SUMMARY:
Perform full administrative function in lease preparation and conclusion as well as effectively manage arrears and tenant queries for student accommodation based in Cape Town

POSITION INFO:
Tenant Administration
Load and update Tenant on the In-house PIMS & Rise system;
- Tenant Statements:
o Receipt allocations from Bank Statements
o Current expiries
o Interest generation
o Meter reading generation
Manual billings/adjustments/recoveries
o Lease billings
o Debit Run
o Finalized statements to Tenants
o Debit Orders
o Reconciliations and resolution of queries
- Tenant Turnover
- Finalize vacated Tenant accounts and Deposit / Credit Refunds

Lease Administration
- Obtain Credit Check and FICA where necessary
- Raise Lease input summary (LIS)
- Raise lease on the In-house PIMS & Rise system
- Update Lease Register
- Handle all leasing matters with the leasing department
- Annual Municipal and Rates increases

Arrear Administration
- Following up on outstanding payments timeously
- Update the Arrears report daily
- Follow Company Arrear Collection Procedures
- Update and utilize company credit control service provider facilities (TPN)
- Prepare handover to Legal Credit Controller where applicable

Property Administration
- Maintain Property and Unit data on In-house PIMS/Rise system
- Notify Utility Company of any tenant changes/updates and
Accruals monthly
- Maintain Parking Schedules and Access discs
- Assist with maintaining access control system
- Processing of Municipal and other invoices
- Account Reconciliations
- Consolidation of monthly management reports

Qualifications
- Grade 12 (Matric), Relevant Diploma, Strong Proficiency in relevant computer packages (MS Office) and software package

Experience
- A minimum of 5 years’ experience in Property Administrator role and Financial accounting experience
- Customer Service experience
- Background in Property Leasing
- Strong Proficiency in relevant computer packages (MS Office) and software packages (PIMS or MDA)

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