PROCUREMENT ADMINISTRATOR - WADEVILLE, GERMISTON

SUMMARY:
Large manufacturing company situated in Germiston is seeking a Procurement Administrator to support the Supply Chain Department.

POSITION INFO:

We are seeking a detail-oriented, organised, and proactive Divisional Procurement Administrator to join our Steel Division. The successful candidate will support the Supply Chain Department
through efficient purchasing, accurate inventory capturing, and effective coordination across branches and suppliers. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with data, and has strong communication and time-management skills.

Key Responsibilities

1. Purchasing (Inventory)

 Source materials for stock replenishment and customer orders.
 Prepare and issue purchase orders in line with company policies.
 Compile pricing comparisons and assist in supplier evaluations.
 Liaise with suppliers regarding pricing, availability, and delivery schedules.
 Follow up on outstanding or short-supplied orders.
 Assist branches with quotations and order processing.
 Manage and track branch stock orders.
 Ensure all purchasing documentation meets internal and regulatory requirements.

2. Inventory Capturing

 Verify incoming stock deliveries with the warehouse team.
 Receipt, check and capture stock accurately.
 Assist with corrections and resolve stock discrepancies.
 Support processing of heat treatment orders.
 Ensure compliance with inventory capturing procedures and audit standards.

3. Inventory Stock Takes

 Capture weekly cycle counts and maintain accurate records.
 Participate in mid-year and year-end stock takes.
 Report and address stock discrepancies.
 Follow stock take procedures in accordance with policies and audit requirements.

4. General Administration

 Track and report IT-related queries.
 Scan, file, and maintain digital documents for the Supply Chain Department.
 Generate non-stock purchase orders and maintenance-related POs.
 Assist with procurement of office supplies, PPE, staff workwear, year-end gifts, and marketing items.

 Provide administrative support to the Divisional Supply Chain Manager as required.

Functional Skills & Requirements
 Basic understanding of procurement processes, supplier management, and documentation
control.
 High attention to detail with strong data accuracy.
 Proficient in Microsoft Excel and Word.
 Excellent time management and ability to work under deadlines.
 Team player with strong collaboration skills.
 Reliable, responsible, assertive and professional.

Minimum Requirements

• Grade 12 (Matric) essential; relevant supply chain qualification advantageous.
• Minimum 1–2 years’ experience in a supply chain environment.
• Strong organisational and communication skills; both internally and externally.
• Computer literacy (MS Office; experience with ERP systems advantageous).
• Ability to work under pressure in a fast-paced environment.
• High level of accuracy, attention to detail, and problem-solving capability.