Procurement Administrator

SUMMARY:
One of our clients, based in Boksburg is looking for a Procurement Administrator.

The Procurement Administrator provides administrative, contractual, and compliance support to the Procurement function, ensuring accurate supplier data, contract management, pricing updates, and regulatory compliance (ISO).

POSITION INFO:
QUALIFICATIONS AND EXPERIENCE:

•  Matric/Grade 12.
•  Diploma or Certificate in Supply Chain, Procurement, or Business Administration
•  Minimum 2-5 years' experience in procurement administration
•  Manufacturing or engineering experience advantageous
•  ERP system knowledge
•  Strong Excel and reporting skills
•  Vendor relationship management
•  Understanding of procurement policies and controls
•  Ability to work under pressure
•  Strong communication and problem-solving ability
•  Effective cross-functional collaboration with Engineering, Aftermarket and Production teams.
•  Ability to work independently, prioritise tasks, and meet deadlines
•  Ethical and transparent behaviour at all times.
•  Must be able to follow structured processes and respect crossfunctional boundaries. Strong administrative and organisational skills
•  High attention to detail and data accuracy
•  Knowledge of procurement processes and controls
•  Excel and ERP system proficiency
•  Strong communication and coordination skills

•  Create and maintain purchase orders in ERP systems
•  Ensure purchase orders align with approved pricing and contracts
•  Maintain and review supplier contracts, pricing agreements, and amendments
•  Track contracts, agreements and SLA for expiry dates and manage renewals
•  Ensure up-to-date pricing and all supplier data are captured in ERP systems
•  Maintain supplier master data and all onboarding documentation
•  Manage BBEEE certificates, tax clearance, and compliance records
•  Prepare procurement reports and audit documentation
•  Support buyers and pricing analysts with data and administration
•  Ensure adherence to procurement policies and controls
•  Always adhere to the Code of Ethics with all purchases.
•  Identifying cost-saving opportunities through alternative sourcing and vendor innovation.
•  ISO 9001 documentation discipline and B-BBEE procurement recognition.
•  Accuracy of procurement and supplier data
•  Contract and pricing data integrity
•  Compliance with BBEEE and regulatory requirements
•  Audit outcomes related to procurement documentation
•  Integrity of all upkeeping of current and relevant information
•  Always Assist Management and the Procurement Team with any ad hoc projects and requests.