Imports & Exports Controller

SUMMARY:
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POSITION INFO:

Location: Boksburg

Department: Supply Chain / Procurement

Contract Type: Permanent

Salary: R20,000 plus Medical Aid & Pension

Overview

A leading mining machinery and engineering organisation is seeking an experienced Imports & Exports Controller to manage all international and cross?border shipments, customs compliance, tariff classification, and freight coordination. The ideal candidate must have strong knowledge of Customs Clearing, INCOTERMS, HS Codes, and international shipping practices. This role requires exceptional attention to detail, strong administrative capability, and the ability to work under pressure while ensuring cost?effective and compliant import/export operations.

Minimum Requirements

• Matric / Grade 12 • National Certificate or Diploma in: – International Trade – Logistics – Supply Chain Management – Import & Export Management – Freight Forwarding – Business Administration (with trade exposure) • Minimum 3 years’ experience in procurement within the Import/Export industry • Extensive experience in Customs Clearing and clearing cost structures • Strong MS Office proficiency • Knowledge of international shipping practices, foreign exchange, freight forwarding, Customs compliance, and INCOTERMS • Strong understanding of: – INCOTERMS® 2020 – HS Codes / Duties / VAT / Rebates – BOL / AWB – SADS00 / Customs Documentation • ERP system proficiency • Strong administrative and organisational skills • Ability to work independently and meet tight deadlines • High attention to detail and accuracy • Technical mindset and strong problem?solving ability • Mining industry knowledge advantageous

Key Responsibilities

Customs & Compliance

• Conduct tariff classification and duty determination • Ensure correct HS codes and duty rates at all times • Manage brokers and clearance processes, ensuring right?first?time entries • Handle post?clearance queries and maintain audit readiness • Retrieve import/export permits when required • Manage certificates and rules of origin • Ensure compliance with Customs, INCOTERMS, and regulatory requirements

Shipping & Freight Coordination

• Arrange cross?border transport into neighbouring countries • Understand inter?Africa risks and avoidance measures • Obtain a minimum of three freight quotations • Create purchase orders aligned with freight estimates • Ensure all freight documentation aligns with vendor purchase orders • Ensure timely pre?clearing to avoid Customs delays • Provide shipping documents to warehouse teams • Identify and prevent unwarranted shipping costs • Ensure correct tariff codes and duties are applied • Submit complete Customs Import Document packs to Finance

Procurement & Expediting

• Communicate with suppliers to ensure correct items depart on schedule • Confirm estimated delivery times align with supplier lead times • Support urgent requirements from production and branches • Maintain hard copies of purchase orders and RTP/buying reports • Identify opportunities to improve shipping processes and reduce delays • Liaise between suppliers and internal departments • Investigate price discrepancies between freight quotations and invoices • Notify Procurement Administrator of all price differences • Generate weekly shipment and back?order reports • Maintain strong relationships with suppliers and shipping agents • Maintain detailed databases of shipment and specification information

Cost Savings & Performance Management

• Ensure competitive pricing by comparing freight agent quotes • Select the most cost?effective mode of transport • Maintain shipment databases aligned with monthly cost?saving KPIs • Track KPIs such as: – Percentage of entries cleared on time (target 98%) – Zero Customs penalties – Shipping lead times vs planned schedules