Operations & Bookkeeping Administrator

Recruiter:

Helderberg Personnel CC

Job Ref:

SW006520/CL

Date posted:

Sunday, August 16, 2026

Location:

Cape Town, South Africa

Salary:

Monthly

SUMMARY:
OPERATIONS & BOOKKEEPING ADMINISTRATOR
Cape Town – Northern Suburbs: Our client, an award-winning dealership within the motor industry, is seeking a well-organised and detail-oriented Operations & Bookkeeping Administrator to join their team. The successful candidate will provide bookkeeping, administrative and operational support, while assisting with client applications, vehicle-related administration and day-to-day customer queries.

POSITION INFO:
Key Responsibilities

Assisting with day-to-day bookkeeping and financial administration using Xero
Providing general administrative and operational support to the team
Communicating with clients throughout the application process and assisting with required documentation
Following up on outstanding information and application progress
Handling customer queries and directing these to the relevant team members
Coordinating vehicle-related administration, including licence renewals and traffic fine management
Assisting clients with accident claims by coordinating the process and providing regular updates
Liaising with service providers, suppliers and insurers as required
Maintaining accurate records and ensuring all documentation is current and well organised
Assisting with general operational tasks and supporting the team as required

Minimum Requirements

Matric / Grade 12
Minimum 2 years’ experience in bookkeeping, finance administration, operations or a similar role
Bookkeeping, Accounting, Finance or Business Administration qualification advantageous
Xero experience advantageous
Proficient in Microsoft Office, particularly Excel, Word and Outlook
Excellent communication and interpersonal skills
Strong organisational skills with excellent attention to detail
Ability to multitask and work effectively in a fast-paced environment
Valid South African driver's licence
Professional, reliable, motivated and positive attitude

The ideal candidate will be a hands-on, organised individual who enjoys a varied role combining bookkeeping, administration, customer service and operational support. They must be comfortable taking ownership of tasks, following through on outstanding matters and ensuring that both clients and the internal team receive efficient and professional support.

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