Office Administrator

Recruiter:

Bristow Talent

Job Ref:

202228

Date posted:

Thursday, March 17, 2022

Location:

CapeTown, South Africa

Salary:

R 220 000.00 - R 300 000.00 pa

SUMMARY:
Office Administrator

JOB DESCRIPTION:

Office administrator

Rondebosch – CapeTown

R 18 – R 25000.00 pm depending on experience

Opportunity exists for a Senior Office administrator .

Stable and innovative company in Rondebosch CPT seeks your sound experience to take charge of the administration of the office tasks including in the areas of stock, procurement and invoicing

An administrative supervisory coordination job, that is concerned with the business unit’s administrative functions in all areas of the business

Qualifications

Grade 12

Experience

At Least 2 years related experience.
Experience in managing staff
Experience in front-office duties
Manage and knowledge of general administration tasks in the areas of stock, procurement and invoicing
Knowledge of contract management
Knowledge and competence in Excel spreadsheets and Microsoft Word
Ability to work with people
Good organisational and planning skills
Experience with procurement processes

The successful applicant must:

Teamwork

Self-management

Responsibilities -Including but not limited to the following:

Complete all requisitions for approval as and when required and then send off to Procurement.

Follow up with Procurement weekly on all outstanding requisitions and send a weekly schedule to all managers.

Ensure that delivery takes place per all Purchase Orders

Ensure that operational contracts received are signed by the appropriate signatories and filed correctly and then entered on a schedule.

Monitor the expiry of all 3rd party service contracts and ensure timeous renewal where appropriate.

Send out updated contract list monthly to Compliance Manager.

Configuration management of the PGS system.

Assist with adhoc admin duties when required.

Co-ordination of all Refreshments monthly for the office.

Configure physical building access/supervise the configuration of access.

Supervision of the Receptionist and the Reception function.

Supervision of the front-office and meeting rooms.

Supervision of the external cleaning staff.

Supervision of building maintenance issues and co-ordination of repair work.

Co-ordination of stationery orders (including toners).

Ensure that change control evidence is provided for all approved Change Requests.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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