Office Administrator

Recruiter:

The Legends Agency

Job Ref:

Date posted:

Thursday, April 9, 2026

Location:

Cape Town, South Africa

Salary:

Market-related

SUMMARY:
Join a thriving promotional and branding agency as a seasoned, forward-thinking thinker who anticipates needs. Woodstock, Cape Town

POSITION INFO:

Office Administrator

Join a thriving promotional and branding agency as a seasoned, forward-thinking thinker who anticipates needs. Woodstock, Cape Town. Salary: R15 000 – R20 000 (Dependent on experience).

About Our Client

Our client is a thriving promotional and branding agency based in Woodstock. The company operates as a machine that requires operational foresight and industry-specific administrative support to maintain project flow.

The Role: Office Administrator

The purpose of this role is to serve as a forward-thinking administrator who anticipates needs before they arise to ensure the business never stops. It contributes to the company by managing financial workflows, providing executive support to the Managing Director, and maintaining systems management. The main focus areas include costing estimates, invoicing, and calendar ownership within the promotional and branding industry.

Key Responsibilities

Apply 5–8+ years of administrative experience specifically from the promotional, branding, or creative industries.
Handle daily costing estimates, invoicing, and basic financial tracking.
Take full ownership of the Managing Director’s calendar and scheduling.
Utilize Google Sheets including formulas to manage cost templates and project flow.
Maintain operational foresight to ensure the machine never stops.
Operate Xero for financial administration.

About You

5–8+ years of administrative experience in the promotional, branding, or creative industries.
Proficiency in Google Sheets and formulas.
Valid driver’s license and own reliable vehicle.
Mature, highly organized professional with high-level foresight.
Ability to work independently.
Previous exposure to Xero.

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