Legal Secretary / Executive Assistant

Recruiter:

Hired Recruitment (Pty) Ltd

Job Ref:

2399375687

Date posted:

Monday, June 15, 2026

Location:

Cape Town, South Africa

SUMMARY:
-

POSITION INFO:

Key Responsibilities

Executive & Administrative Support

Provide executive support to the CEO and Operations Manager.
Manage calendars, diaries, meetings, and travel arrangements.
Coordinate correspondence and maintain planners.
Assist with prioritisation and tracking of key tasks.

Office Management

Oversee day-to-day office operations.
Manage office supplies, stationery, catering, and cleaning requirements.
Coordinate office maintenance and service providers.
Prepare the office for visitors, meetings, and events.
Manage access control, parking, uniforms, and staff support services.

Operations Support

Assist with supplier and vendor coordination.
Support client onboarding and document management processes.
Coordinate internal communication and operational documentation.
Provide payroll, leave administration, and professional registration support.

Finance Administration

Manage petty cash and expense tracking.
Maintain accurate financial records.
Assist with bookkeeping and reconciliations.
Support accounts payable and receivable processes.
Prepare documentation for invoicing and payments.

Record Keeping & Compliance

Maintain accurate electronic and physical records.
Monitor shared folders and ensure documentation is up to date.
Coordinate reporting and administrative deliverables across the team.

Minimum Requirements

Matric with Bachelor's Pass (essential).
Valid South African Driver's Licence (Code B).
Own reliable transport.
Minimum 10 years' administrative experience.
Advanced Microsoft Office skills.
Strong digital literacy and ability to learn new software platforms.
Excellent written and verbal communication skills.
Strong organisational and multitasking abilities.

Personal Attributes

Highly organised and detail-oriented.
Professional and discreet.
Honest, ethical, and dependable.
Strong interpersonal and communication skills.
Proactive and solutions-focused.
Able to work under pressure and meet deadlines.
Collaborative team player with a positive attitude.

Similar jobs you might be interested in:

Legal Secretary / Executive Assistant
Location: Cape Town
Salary:
51 days ago

Junior Legal Secretary
Location: Cape Town
Salary:
legal secretary / Receptionist – Cape Town CBDLocation: Cape Town CBDSalary: R10 000 per monthEmployment Type: PermanentStart Date: ImmediatelyA legal firm based in Cape Town CBD is seeking an experienced and professional legal secretary / Receptionist to provide secretarial, administrative and reception support to an Attorney.The successful candidate must be well organized, computer literat...
9 days ago

Foreclosure Legal Secretary â Cape Town CBD
Location: Cape Town
Salary:
Do you have expert knowledge of the NCA? Our client in Cape Town CBD requires an exceptional Foreclosure secretary with strong mathematical skills, ensuring every document, communication and procedure complies fully with the National Credit Act. This role demands attention to detail while managing multiple complex matters and meeting tight, non-negotiable deadlines.
13 days ago

Legal Secretary- Litigation
Location: Paarl
Salary:
Our client in Paarl is seeking an experienced legal secretary to join their Litigation Department. The successful candidate will provide professional secretarial and administrative support to Attorneys while ensuring the efficient management of litigation matters.
28 days ago

Legal Secretary
Location: Durbanville
Salary: R25 000.00 Negotiable
Weâre hiring a legal secretary (Not Lawyers) â R25,000 (negotiable)Â Weâre seeking an admin-centric, meticulous professional where accuracy is essential, to support our legal functions.Hours: Flexible depending on business requirements
44 days ago

Foreclosure Secretary (Standard Bank)
Location: Cape Town
Salary:
Foreclosure secretaryCape Town, CBDSalary : Market Related, based on experience
Today

BONDS SECRETARY
Location: Cape Town
Salary:
BONDS secretaryLocated: TokaiSalary - R 30 000 CTC
Today

Junior Conveyancing Secretary
Location: Durbanville
Salary:
We are seeking a Junior Conveyancing secretary to join our legal team. The successful candidate will assist the Director, Conveyancer, and Senior Associate with property transfers and conveyancing processes while ensuring efficient administration and client communication throughout the transaction lifecycle.
5 days ago

Litigation Secretary
Location: Cape Town
Salary: R15 000 Monthly
A well-established legal practice in Cape Town CBD is seeking an experienced Litigation secretary to join their team. The successful candidate will provide full secretarial and administrative support within the litigation department, ensuring the smooth running of daily legal operations.
5 days ago

Junior Admitted Attorney (Foreclosure / Banking Litigation)
Location: Cape Town
Salary: 28000.00 Monthly
Vacancy: PTA001446 Litigation secretary – Banking LitigationLocation: Cape Town CBDEmployment Type: PermanentWork Arrangement: On-siteSalary: R30,000 – R33,000 CTC per month A well-established professional services environment is seeking an experienced Litigation secretary to provide comprehensive secretarial and administrative support within a busy litigation practice, with ...
6 days ago

Legal Secretary / Executive Assistant

Similar jobs you might be interested in:

Jobseekers

Recruiter

General