Junior Procurement and Logistics Administrator

SUMMARY:
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POSITION INFO:

Our client is a dynamic and fast-paced trading business based in Westlake, Cape Town, specialising in the global procurement of engineering products, spares, and technical goods, with a primary focus on ship chandling. In addition they manage the import and export of goods worldwide, providing comprehensive logistics solutions for their clients. They are looking for a detail-oriented, technically minded Junior Procurement & Logistics Administrator to join their team on a permanent basis. The successful candidate will play a key role in managing procurement workflows, coordinating shipments, and supporting the day-to-day operational needs of the business.

SALARY: Since this is a junior role and will include training the expected CTC will be between 12k - 15k based on experience.

KEY RESPONSIBILITIES

• Sourcing and procuring a wide range of engineering products, spares, and technical goods from both local and international suppliers
• Coordinating import and export logistics, including documentation, freight, and customs requirements
• Analysing technical datasheets and product specifications to assess compatibility and suitability across various engineering products
• Communicating with suppliers, freight forwarders, and clients via email, phone, and VoIP
• Managing and tracking orders and tasks using internal systems and platforms
• Maintaining accurate records and supporting general bookkeeping and administrative functions
• Meeting deadlines in a high-pressure, deadline-driven environment

MINIMUM REQUIREMENTS

• Grade 12 / Matric Certificate (non-negotiable)
• 2 years work experience a procurement, logistics, or ship chandling environment (Non-negotiable)
• Strong computer literacy, including fast and accurate typing
• Proficiency in Microsoft Excel, Word, and PDF tools
• Solid written and spoken English communication skills
• Professional telephone manner and etiquette
• Ability to work well under pressure and meet strict deadlines
• Quick learner, particularly with new systems, software, and procurement processes

SYSTEMS & TOOLS USED

The successful candidate will be expected to work across the following platforms and tools:

• Gmail — primary communication platform
• Online ordering and accounting software (training provided)
• Asana — task delegation and workflow management
• Microsoft Excel, Word, and PDF — daily use for documentation and records
• Google Drive — file sharing, storage, and collaboration
• VoIP phone system — for client and supplier communication

CANDIDATE PROFILE

You thrive in a structured but fast-moving environment, take ownership of your responsibilities, and communicate clearly and professionally. You are proactive, adaptable, and capable of managing multiple tasks simultaneously without losing attention to detail.