HR and Payroll Administrator

SUMMARY:
Are you passionate about people and precision? Join a dynamic team where your HR and payroll expertise keeps the business moving.

POSITION INFO:
My client is looking for a detail-driven HR & Payroll Administrator to support the full employee lifecycle while ensuring accurate, compliant payroll processing.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people and data, and takes pride in delivering efficient HR and payroll support across the business.

This role is based in Isando, Johannesburg East.

Key Responsibilities:
Payroll Administration

• Perform monthly payroll checks and prepare payroll submissions for processing.
• Resolve payroll-related queries and corrections for a large employee population.
• Review and validate time and attendance data prior to payroll submission.
• Maintain payroll data accuracy and adherence to governance and compliance standards.
• Submit all required payroll documentation to Shared Services.
• Maintain organised and up-to-date payroll, leave and absenteeism records.
• Manage Acknowledgement of Debt agreements and ensure accurate payroll deductions.

• Provide guidance to employees on HR policies, pension and employee benefits.
• Administer monthly records for new appointments and terminations.
• Ensure HR documentation is completed accurately and submitted timeously.
• Assist with medical aid applications, cancellations and benefit-related claims.
• Communicate leave forfeiture deadlines to employees.
• Record and circulate meeting minutes when required.

• Coordinate inductions and onboarding for new employees.
• Ensure Joiner, Mover and Leaver (JML) processes are completed accurately.
• Arrange and track training interventions and maintain training registers.
• Conduct probation follow-ups for newly appointed staff.

• Advertise vacancies across appropriate platforms.
• Source and screen suitable candidates using targeted recruitment methods.
• Conduct telephonic screenings and competency-based interviews.
• Coordinate interviews with line managers and HR stakeholders.
• Verify candidate documentation, including references, qualifications and checks.
• Support labour initiatives such as learnerships, internships and conversions.
• Administer and assess pre-selection assessments.
• Maintain ongoing communication with candidates throughout the recruitment process.

• Ensure compliance with HR policies, procedures, audits and fund requirements.
• Monitor consistent implementation of group HR policies across the business unit.
• Support the administration of remuneration structures, incentive schemes and collective agreements.

• Prepare HR reports and workforce statistics.
• Analyse trends related to absenteeism, overtime and sick leave.
• Assist with employee engagement and satisfaction surveys.
• Compile job descriptions and support job grading processes.

• Coach and provide guidance to the HR/Payroll Assistant.
• Offer day-to-day HR and payroll support to employees and management.

• Relevant tertiary qualification in Payroll or HR
• 5 years experience in Payroll
• Strong computer literacy in a high-tech environment, particularly Microsoft Excel
• Experience with ShipShape, Pastel Evolution or Sage Intacct will be beneficial