HR Administrator

SUMMARY:
Leading FMCG distributor requires an HR Administrator in Johannesburg, who will manage and execute payroll and human resources administrative functions efficiently and accurately, ensuring compliance with company policies, labour legislation, and governance standards. The role supports employee lifecycle processes, recruitment, benefits administration, and HR reporting. Reporting to HR Manager.

POSITION INFO:
Duties include:
Payroll Management

• Perform monthly payroll checks and submit payroll for processing.
• Resolve payroll corrections and queries for a large workforce.
• Ensure clocking data is accurate and reviewed prior to payroll submission.
• Maintain data integrity and compliance with payroll governance standards.
• Submit all required documentation to Shared Services.
• Maintain accurate filing systems for payroll, leave, and absenteeism reports.

• Advise and assist employees with policy, pension and benefits queries.
• Administer monthly spreadsheets for new and terminated contracts.
• Ensure all HR documentation is accurately completed and submitted.
• Assist with medical aid applications, cancellations, and benefit claims (death/funeral).
• Send communication regarding leave forfeiture deadlines.
• Take minutes during meetings when required.
• Acknowledgement of debt management

• Arrange induction/orientation for new staff.
• Ensure forms are completed for new and departing employees.
• Set up and track relevant training, maintain training registers.
• Conduct probation follow-ups for new employees

• Advertise vacancies through appropriate channels.
• Identify and attract suitable candidates using targeted methods.
• Conduct telephonic screening and competency-based interviews.
• Collect and verify candidate documentation (references, credit, criminal, qualifications, driver’s license).
• Schedule interviews with line managers and HR representatives.
• Support labour strategy initiatives including conversions, learnerships, and internships.
• Conduct and mark pre-selection assessments.
• Maintain regular communication with candidates regarding application status.

• Ensure compliance with HR processes, audits, policies, and fund requirements.
• Monitor implementation of HR policies and procedures across the business unit.
• Ensure all group policies are understood and consistently applied.
• Oversee administration of remuneration packages, incentive schemes, and collective agreements.

• Generate HR reports and statistics.
• Advise managers on trends in absenteeism, overtime, and sick leave abuse.
• Facilitate employee satisfaction surveys.
• Create job descriptions and support job grading processes.
• Team Support & Development
• Coach and train in the HR/Payroll Assistant.
• Provide day-to-day support for staff queries

• Matric and Diploma or Degree in HR
• 3-5 years direct and relevant experience in HR and Payroll functions within an FMCG industry
• Strong Excel skills
• Strong attention to detail and data accuracy.
• Proficiency in payroll systems and HRIS platforms.
• Knowledge of labour legislation and HR best practices.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information.
• Strong organisational and time management skills.