HR and Admin Office Manager

SUMMARY:
The HR and Admin Office Manager is responsible for overseeing all human resources functions and managing the daily administrative operations of the engineering office. This role ensures compliance with labour legislation, supports staff development, and maintains efficient office systems that enable smooth business operations.
Key Duties and Responsibilities
Human Resources Management

• Manage full HR function including recruitment, onboarding, and employee exits
• Draft and maintain employment contracts and HR policies
• Ensure compliance with South African labour laws and company policies
• Maintain employee records, leave tracking, and HR databases
• Manage payroll inputs, timesheets, and benefits administration
• Handle disciplinary procedures, grievances, and performance management
• Coordinate training and skills development initiatives
• Support BBBEE reporting and HR audits where required
• Promote a positive workplace culture and employee engagement

• Oversee daily office operations and administrative systems
• Manage office supplies, equipment, and vendor relationships
• Supervise reception and administrative staff
• Maintain filing systems (digital and physical)
• Coordinate travel, meetings, and company events
• Assist with tender documentation and compliance paperwork
• Support finance with invoicing, procurement, and documentation control
• Ensure health & safety compliance within the office

• Assist directors and managers with administrative planning
• Improve office processes and efficiency
• Manage confidential company documentation
• Liaise with external service providers and consultants
• Ensure professional front-office operations

POSITION INFO:
Required Qualifications

• Diploma or Degree in Human Resources, Business Administration, or related field
• HR certification (advantageous)
• Minimum 5 years’ experience in HR and office management
• Experience within an engineering or technical environment preferred
• Strong knowledge of South African labour legislation
• Proficiency in MS Office and HR/payroll systems
• Valid driver’s license

• Strong leadership and organisational skills
• Excellent communication and interpersonal abilities
• High level of confidentiality and professionalism
• Problem-solving and decision-making skills
• Ability to multitask and work under pressure
• Attention to detail and accuracy
• Strong administrative and reporting skills
• Time management and prioritisation abilities