HR Clerk

Our client in the food manufacturing sector is urgently looking to fill a newly created role in their HR Department. Candidates will work alongside the CFO and COO in order to create, monitor and sustain policies and procedures around the HR and payroll processing for the company.

Duties and responsibilities (include but are not limited to):

• Compile Employee Reports and Policies and Procedures.
• Develop along with management HR strategies and initiatives aligned to the overall business strategy.
• ·         Processing of payroll and provident fund
• Enter approved contract data and any authorised and approved changes of payroll information in order to process weekly wages and monthly administration salaries.
• Capture provident fund data for authorisation by management every month.
• Be involved with payroll and provident fund/pension enquiries from employees.
• Providing the necessary support systems for payroll requirements
• ·         Process, Verify and Maintain Personnel Documentation
• From job applications to disciplinary paperwork, Human Resource Clerks are responsible for processing these files and keeping them meticulously organized.
• Human Resources Clerks will assist management with any potential vacancies in the Company through job description write ups and advertising of any new vacancy roles.
• Obtain appropriate documentation for the onboarding of new employees in compliance with the Company’s policies. This role will be responsible for a smooth onboarding process.
• Prepare, process, and review a variety of documents, including applicant/employee files, payroll records for completeness, accuracy, and submission standards
• Maintaining employee and workplace privacy.
• Leave - Obtain all leave requests, sick and death certificates are to be scanned and/or filed ready for management to authorise.  They will be required to enter any leave requests (annual, sick and family responsibility) on the payroll system where management will then authorise the requests.  All UI19 forms are to be completed monthly by the HR Clerk.
• ·         Assist in Arranging Training Activities
• Law - Manage risk by being compliant with South Africa labour laws and recommendations. Ensure legal compliance throughout human resource management, Conflict resolution and working environment, Handle labour disputes and remedy any issues that employees might have, Liaise with third party labour consultants for disciplinary meetings. Record minutes of disciplinary meetings and exercise any measures resulting from these meetings. Resolve conflicts through positive and professional mediation.  Bridge management and employee relations by addressing demands, grievances or other issues, workplace investigations, disciplinary and termination procedures, Promote a healthy working environment for staff and management.
• Draft documents in draft and final reports, these also include clear and concise reports for distribution to management, Proof reading of materials for correct grammar, spelling and punctuation is required.
• Schedule meetings, sort/distribute mail, and maintain departmental files.
• Maintaining and reporting on workplace health and safety compliance.
• Perform any other task or function as assigned by employer.

General Requirements:

• Bachelor’s degree in human resources management or equivalent (preferable)

• Experience in human resources or related field (essential)
• Experience in conflict resolution, disciplinary processes and workplace investigations.
• In-depth knowledge of labour law and HR best practice.
• Knowledge of relevant health and safety laws.
• Knowledge of HR systems and databases.
• Microsoft Word, Excel, and Outlook.

• Experience with Human Resources metrics