Payroll & HR Coordinator (Sage 300)

SUMMARY:

POSITION INFO:
DUTIES & RESPONSIBILITIES:
PAYROLL ADMINISTRATION:

• Process monthly payrolls for all employees, ensuring accuracy and timely submission.
• Verify and approve input for payroll changes, earnings, and deductions before submission.
• Capture all payroll input, including but not limited to earnings, and deductions on Sage 300 People.
• Maintain payroll integrity through reconciliations, exception reporting, and variance analysis.
• Respond to employee payroll inquiries and provide necessary support.
• Address payroll discrepancies and resolve issues in a professional manner.
• Prepare and submit payroll reports to the Payroll & HR Officer for review.
• Prepare and submit statutory returns/payments for all payroll Company Rules.
• Assist with audits and ensure that payroll records and other HR documentation are maintained in accordance with legal requirements.
• Maintain confidentiality and security of payroll information and records.

• Maintain up-to-date and accurate employee records in the HR and Payroll database.
• Support the onboarding and offboarding processes for new hires and departing employees.
• Administer benefits such as provident fund, medical aid, and leave in accordance with company policy.
• Maintain HR information such as training, qualifications, disciplinary discussions etc. on the system monthly.

• Handle employee queries regarding HR policies, payroll, leave and benefits.
• Support other HR functions and administrative tasks as required.
• Assist with timesheet management.
• Prepare HR metrics and workforce reports (headcount and absenteeism, etc.)

• Act as the primary backup to the Payroll and HR Officer for payroll and HR-related functions during leave, absence, or peak periods.
• Support the Payroll and HR Officer in handling escalated queries, compliance reporting, and strategic HR tasks.

• Advanced knowledge of payroll systems (Sage 300 People)
• Thorough understanding of South African labour and tax legislation
• Proven ability to manage confidential information with integrity.
• Strong Excel and data reporting proficiency.

• Bachelor’s Degree or a National Diploma in HR, Payroll, or related field is advantageous
• Minimum 4–6 years’ experience in payroll and HR administration.
• It would be advantageous to have experience in processing payroll across multiple African countries.
• Experience with multi-company payroll processing is advantageous.
• Experience in system implementation or HR system maintenance is advantageous.