HR Administrator

SUMMARY:
Location: Rosebank, Johannesburg
Type: Permanent | Full-Time | Office-based
Working Hours: Monday – Friday | 08:00 – 17:00
Salary: Market Related
Leave: 17 days per annum (5 days compulsory during December office closure) – negotiable up to 22 days
Tools: Company laptop provided
A well-established commercial real estate organisation with over 18 years of industry expertise is seeking a dedicated HR Administrator to join their Shared Services team. The company is known for delivering innovative, commercially driven solutions across leasing, sales, corporate services and more. With a strong culture and a track record of high-value transactions, they provide tailored services to clients ranging from occupiers to major institutions.
This role will support the HR Manager through efficient HR processes, compliance management, and strong administrative capability.

POSITION INFO:
Minimum Requirements

• Diploma/Degree in Human Resources or related field (Minimum NQF 6).
• 2–3 years HR administration experience in a fast-paced environment.
• Strong organisational and time management skills.
• Excellent attention to detail with high accuracy in record-keeping.
• Professional communication skills and the ability to coordinate effectively.
• Proactive, resourceful, and able to manage competing priorities.
• High level of confidentiality and professionalism.
• Knowledge of PPRA/FICA compliance is advantageous.
• Computer literacy with experience in MS Office and HR systems.

1. Recruitment & Selection Support

• Advertise vacancies on approved platforms and track all applications.
• Screen CVs according to job requirements and prepare candidate shortlists.
• Coordinate interview scheduling and all candidate communication.
• Conduct reference checks and assist with preparation of offer packs.
• Maintain and update the recruitment database/talent pipeline.

• Prepare employment contracts, compliance packs, and onboarding documents.
• Coordinate induction schedules with internal departments.
• Track onboarding checklist completion and update employee files.
• Manage exit processes including resignation documentation, clearance forms, and exit interviews.

• Maintain probation and performance review schedules.
• Track completion of performance reviews and development plans.
• Ensure accurate storage of all performance-related documentation.

• Maintain PPRA registration and compliance records for brokers.
• Manage renewals, CPD tracking, qualifications, and required submissions.
• Assist with FICA/RMCP documentation and compliance updates.

• Maintain the HR database and both digital and physical personnel files.
• Process leave applications and ensure accurate record-keeping.
• Prepare HR reports as needed.
• Draft HR notices, letters, and standard internal communication.
• Provide first-level support for general HR queries.

• Schedule disciplinary hearings, training sessions, and wellness initiatives.
• Take minutes during HR-related meetings.
• Liaise with external service providers (training, compliance, background checks, etc.).