HR Administrator

SUMMARY:
-

POSITION INFO:

Purpose of the role
Responsible for the co-ordinating and supporting of general HR tasks which includes but not limited to training and development, HR stats and reports and recruitment and selection etc.

Accountabilities:

Co-ordinating Human Resources administration and activities.
Performs other HR duties and projects as may be required and assigned from time to time and in accordance with the company’s standards and policies.
Assists with general HR queries as and when they occur.
Create and Maintain the Employee Personal Files on site, both electronically and digitally (the digital file is to be saved on the drive).
Ensure that accurate minutes are taken for HR and Operations meetings and distributed timeously.
Ensure boardrooms for HR and operations meetings are booked in advance and that the venue is stated on the calendar invite.
Assist Operations and HR Department with queries pertaining to VTime and other HR systems.
Distribute all notices, vacancies and policies to all on site.
Ensure that supervisors are adhering to the SOP on the HR systems and validate anomalies with supervisors.
Arrange and co-ordinate functions for the HR Department e.g. Long Service Award and Employee of the Month.
Attends OPS meetings on site
Site visits- visiting of the sites linked to your contract.
Assist with Audit support for both internal and external audits.

Compilation of information for HR Stats and Reports.
Keep all HR databases up to date for various HR Reports.
Assists in gathering information and the compilation of statistics for various departmental and operations reports.
Assist with ensuring that site Organogram information is updated monthly and prior to the commencement of the new month.

Recruiting of external and internal candidates.
Assist with the onboarding process for new hires, ensuring they have the necessary documentation information, access and coordinate the offboarding process for departing employees.

Finalise vacancy notice with Line Manager.
Collate and distribute vacancy notices internally, with external recruitment agencies, or posting positions on internet for all positions up to Supervisory level.
Setting up and conducting interviews and reference checks for positions.
Ensures adherence to legislative requirements in respect of recruitment and selection procedures.
Aligns all recruitment and selection practices with corporate directives e.g. Recruitment and Selection Policy.
Administration of all recruitment documentation, Personnel requisition forms, employee take on documentation, letters of appointment, Contracts of employment.
Administrating employee benefits and liaising with employees and providers.
Conducting MIE checks as well as coordinating medical tests for new starters and all take-ons.

Training
Source and investigate various training for staff.
Assist with coordinating, capturing and monitoring both internal and external training for all employees.
Co-ordinate and liaise with all Training Providers that conduct training on site.
Sources materials and quotes from suppliers or training providers.

Employee Engagement
Support initiatives that foster a positive work environment and employee engagement.

IR
Respond to queries of employees on HR -Related issues and aid in resolving conflicts internally.
Required to perform any tasks as and when required by management

Education and Experience

Must have sound computer knowledge.
Must have at least 2-3 years HR Administration experience
Must have Matric or NQF Level 4 Qualification
Must have a National Diploma or Degree in HR or similar qualification