HR Admin

SUMMARY:

POSITION INFO:
About the role
The HR Intern will support recruitment coordination, human resource administration, workforce management, employer branding, and stakeholder engagement within a structured people management environment. The role provides practical, hands-on exposure to talent acquisition, HR operations, employee lifecycle administration, reporting, and compliance while developing the knowledge and skills required to build a successful career in Human Resources.

Responsibilities: 

Recruitment & Talent Acquisition Support

• Assist with advertising vacancies across approved recruitment platforms. 
• Source candidates using recruitment databases, job portals, LinkedIn, and other sourcing channels. 
• Conduct initial CV screening against role requirements. 
• Schedule interviews and coordinate communication between candidates and hiring managers. 
• Prepare interview packs and maintain recruitment documentation. 
• Maintain accurate candidate records within internal recruitment systems. 
• Assist with candidate onboarding administration and pre-employment documentation.
• Ensure timely communication with candidates throughout the recruitment process. 

• Assist with preparing employment contracts, HR letters, and employee documentation. 
• Maintain accurate electronic and physical employee files. 
• Support onboarding and induction activities for new employees and contractors. 
• Assist with leave administration, HR record updates, and employee documentation. 
• Maintain confidentiality of employee information at all times. 
• Support general HR administration and departmental activities. 

• Assist with creating and publishing engaging job advertisements. 
• Support employer branding initiatives across recruitment and social media platforms. 
• Assist with career exhibitions, university engagements, graduate recruitment programmes, and networking events. 
• Support recruitment marketing campaigns and talent attraction initiatives. 
• Promote a professional employer brand throughout all candidate interactions. 

• Maintain recruitment trackers and HR administrative records. 
• Prepare weekly and monthly recruitment reports. 
• Update recruitment activity dashboards and candidate pipelines. 
• Ensure HR records remain accurate, current, and audit-ready.
• Assist with compiling HR metrics and management reports. 

• Assist with ensuring recruitment and HR documentation complies with company policies and legislative requirements. 
• Maintain compliance trackers for employee documentation and onboarding requirements. 
• Support HR audits by preparing required documentation. 
• Track completion of mandatory employee documentation. 
• Escalate missing or incomplete documentation where necessary. 

• Respond professionally to candidate and employee enquiries. 
• Build positive relationships with candidates throughout the recruitment process. 
• Support communication with universities, training providers, and external stakeholders. 
• Assist internal teams with HR-related administrative requests. 
• Deliver excellent customer service to both internal and external stakeholders. 

• Assist with meeting coordination, minute-taking, and action tracking. 
• Maintain organised filing systems for HR documentation. 
• Support continuous improvement of HR templates, trackers, and administrative processes. 
• Assist with special HR projects as required. 
• Provide administrative support across the Human Resources function. 

• Prepare and submit weekly and monthly recruitment reports, HR trackers, onboarding updates, and administrative reports to relevant stakeholders as required. 
• Ensure all reports are accurate, complete, and submitted within agreed deadlines. 

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Completed a qualification in Human Resource Management, Industrial Psychology, Business Administration, Labour Relations, Organisational Psychology, or a related qualification.

• Accuracy and quality of HR administration 
• Timely completion of recruitment and administrative tasks 
• Consistent adherence to reporting deadlines 
• Professional communication and stakeholder service 
• Confidential handling of employee and candidate information 
• Compliance with company policies and HR procedures 
• Demonstrated learning progression throughout the internship period 
• Positive contribution to the Human Resources team and organisational objectives