HR Administrator

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.

POSITION INFO:
About the role
The role of the HR administrator is to provide an overall HR administrative support to the HR Team and the various company's entities. The HR Administrator is responsible for ensuring compliance and delivery of HR administrative services, to the organisation professionally.  

Responsibilities:

• Assists with the admin of the recruitment process

• • Circulation of Requisition, Change forms and/or other HR documents for approval from Management.
  • Prepare and Post job adverts on the relevant portals
  • Internal and External
  • Peruse CV/Applications of the candidates for shortlisting and selection of interviews.
  • Set up of Interviews for the respective entities with the recruitment panel and candidates.
  • After selection criteria of the potential candidate – conduct criminal and verification checks
  • Draft Offer of Employment and Contract to forward to the successful candidate.
  • Follow up with the candidate on acceptance of the offer.
  • Coordinate the onboarding document process by sending a link to all new employees for access to the documents for completion, signatures and acknowledgement of policies and procedures.

• Prepare and collate the onboarding pack of new employees for payroll processing.
• Open new employee files online on the HR drive and create physical files for storage and filing for the various entities.
• Facilitate the process with the relevant department to create access on the various systems.
• Arrange for Induction of all new employees across all entities.
• Prepare and collate the termination pack for terminated employees and for payroll processing.
• Ensure that notification is sent to the relevant departments for revoking of access on various systems for all terminated employees timeously.
• Archive terminated employees’ files with all the necessary updated termination documents stored in the file after an employee completes the exit and termination process.
• Submit Claim and Withdrawal forms to GIB Pension Fund for terminated employees.
• Maintain accurate records of all personnel files and ensure that the filing is up to date with all the necessary paperwork daily.
• To process and document activities by completing forms, registers, reports, logs, and other records.
• Assist in arranging training activities, capacity building, and to provide support and coordinate other HR events by booking of boardrooms and arranging of refreshments. Promote, plan, communicate and facilitate activities for the Employee Wellness Programme.
• Submit the utilisation report to the respective entities.
• Maintain and ensure accurate record of all leave transaction processed and updated prior to payroll close off in the month.
• Generate reports and follow up on all outstanding leave records.
• Monitor stocks of office supplies and report when there are shortages / order stationery for the HR team.
• Assist in coordinating the admin for various HR processes (IR, performance management, training, and development, PFS.)
• Participate in HR projects and perform other adhoc HR duties as assigned.
• Prepare, Generate, and submit Reports from Payspace or other HR systems as and when required.
• Responsible for HR administration in completion of documents, confirmation of employment letters, UI9, Certificate of Service and/or other HR administrative documents for, approval and submission to relevant parties.
• Work as a fully functional, proactive team member within the HR team.
• Work closely with the Group HR Manager, HR Manager and HRBPs to increase efficiency in the HR function and add value by providing support services to various business units.

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Certificate/Diploma / Degree in Human Resources Management
• Computer literacy in MS Office and Google.

• HR Admin must be able to perform multiple tasks at once and be to handle responsibilities that require change from time to time.
• They must be orderly, adaptable, professional, courteous, motivated and be able to work independently and well within team.
• They also should possess strong typing skills and be well versed in other areas of office  work, as most enter data, and keep employee records with computers.
• HR Admin need to be strong communicators, able to convey important information to co- workers, superiors, and job candidates.
• Attention to detail.
• Teamwork skills

• Must comply with all OHS, security and disease control requirements on company and in client environment as required.
• Ability to sit for extended periods.
• Fine dexterity to operate computer, calculator, and other office equipment.
• Visual alertness to inspect documents for accuracy.
• Ability to hear and speak to exchange information.
• Ability to occasionally bend, stoop and reach for work tools of trade etc.
• Ability to occasionally lift and carry standard office items/tools of trade.
• Ability to attend work at least in normal business hours.
• Ability to stay alert and sustain effectiveness through antisocial hours in times of emergencies or conflicting deadlines/work under pressure.