Financial Administrator, KZN

SUMMARY:
We are seeking a Financial Administrator for a permanent vacancy based in Pinetown, KwaZulu Natal

POSITION INFO:
Applicants are required to meet the following criteria:
    

• Grade 12 with a good level of work experience as a Financial Administrator handling duties related to the ones listed below
• Computer literacy : MS Office product suite for the preparation of documents and recording of operations (outside of Sage Evolution) with a reasonable level of proficiency required in Microsoft Word, Excel, PowerPoint and Outlook
• A level of proficiency with Sage Evolution will also be a requirement.
• Personal Attributes – Hardworking; Extremely strict attention to detail; Driven to meet deadlines; Honesty and integrity; Dependable and reliable; Work within a collaborative team-based environment; Good written and verbal communication skills; Very strong command of English; Can manage multiple projects all at the same time; Respectful and can work in a top-down semi-formal structure; Highly committed to excellence

• The Finance administrator’s role is to coordinate office activities and operational outcomes so that efficiencies are brought into the business as well as governance and compliance to company policies. 
• Manage phone calls and correspondence
• Provide administrative support to the senior administration staff as well as the senior finance management structures of the business. This includes the group finance administrator and the CFO
• Create and update records, on an advanced database and technology programme
• Submit / prepare weekly and monthly reports and presentations to the directors of the business
• Work very closely with the sales, marketing and deal-making team.
• Check payment updates from the group finance manager
• Work extensively on Job Cards. This includes the following: creating new customer profiles on Sage Evolution using the information on the job card; Ensure that the job cards are produced accurately with all of the required information; Capture and verify all customer details are correct on Sage Evolution; Payment terms to the customer is accurate and is captures on Sage Evolution; Correct stock coding on Sage Evolution; Double check the costs of each item and that the job cards and quotations all tie up and is accurately reflected

• Find the correct supplier or service provider and ensure that the order has been placed
• Work with the complete invoicing process and ensure complete accuracy
• Produce all of the outstanding statements for a customer
• Phoning debtors and ensuring that debtors pay on time and into the correct bank accounts
• Capturing GRV’s and supplier invoices accurately and timeously on Sage Evolution
• Reconciliations of supplier accounts & statements
• Handling stock queries & liaising with Warehouse manager on all stock related issues
• Fill in vendor application forms and send off to the directors for approval and signatures
• Assist team members, senior team leaders, managers and directors of the business wherever necessary.
• Double checking jobcards/POD's, ensuring correct codes are being used and Invoicing out
• Compiling sales reports & checking for accuracy more specifically on Active jobs
• Liaising with reps on final invoicing dates / feedback on ETA's
• Completing /& verifying vendor forms / credit apps when required
• Assisting with compilation of tender / contracts
• Following up on accounts receivable and compiling monthly sales reports
• Accurately processing GRV's and supplier invoices on a daily basis
• Resolving queries on Job cards - GRV queries, pricing and correct stock codes before invoicing
• Maintaining / allocate supplier and customer accounts on Sage
• Preparation of weekly & monthly payments schedule and suppliers reconciliation
• Emailing customer statements on a monthly basis
• Ensuring all customer and supplier invoices have been processed for month end and VAT submission
• Assisting reps, admin & warehouse with any queries
• Attending to any management query or request when required