Finance Admin (Marketing Dept)

SUMMARY:
Pinetown – Our client is seeking a marketing administrator to take ownership of financial control and administration within a dynamic automotive marketing environment, ensuring seamless claim processing and budget accuracy.

POSITION INFO:
Our client is an established and well-respected dealership group with multiple dealerships under its umbrella, representing a number of renowned automotive brands. With a strong market presence and an active marketing calendar, the group regularly runs campaigns, events, and in-mall displays to promote its brands and drive customer engagement.

This position is responsible for all administrative work and financial control surrounding the marketing budget across the group’s dealerships. You will ensure every marketing activity—from events and mall displays to promotional campaigns—is properly documented, verified, and claimed, acting as the key link between dealerships, suppliers, finance, and marketing teams.

Key responsibilities

• Administer and track the marketing budget across multiple dealerships.
• Process and submit marketing claims, including manufacturer or brand co-op claims where applicable.
• Collect, check, and file proof of purchase (POPs) and supplier invoices for all marketing spend.
• Obtain and verify photographic evidence of events, mall displays, and activations to confirm execution.
• Compile complete claim packs (invoices, POPs, photos, and supporting documents) ready for submission.
• Follow up with dealerships and suppliers for any missing documentation.
• Reconcile marketing spend against the budget and flag discrepancies or overspend.
• Maintain accurate records and an organised filing system for audit purposes.
• Liaise with dealership managers, marketing staff, suppliers, and the finance department on a regular basis.
• Prepare regular reports on budget usage, claims submitted, and claims outstanding.
• Ensure claims are submitted within strict deadlines so no claimable value is lost.

• Matric (Grade 12) required; a relevant administration, marketing, or finance qualification is advantageous.
• Previous experience in an administration, marketing admin, or finance admin role.
• Previous experience in the motor industry or a dealership environment will be a distinct advantage.
• Demonstrated experience with claims processing, invoicing, or budget tracking.
• Strong attention to detail and a high level of numerical and administrative accuracy.
• Well-organised, with the ability to manage multiple deadlines and follow up persistently.
• Good communication skills, with the confidence to deal professionally with various stakeholders.
• Proficient in MS Office, particularly MS Excel.

• Detail-driven with a passion for structure, follow-up, and keeping things in order.
• Reliable and trustworthy, demonstrating a strong sense of ownership and accountability.
• Proactive and resourceful when tracking down documentation and resolving discrepancies.
• Able to maintain composure and accuracy in a busy, multi-site environment.